Pearl Scan Solutions
Manchester: 0161 832 7991
Birmingham: 0121 285 1900
Nationwide: 0845 225 5923

We ofer on demand scanning services, offering the benefits of document scanning at a lower cost.

Scan on Demand Services

Scan documents only when you need | Fast turnaround | Delivery by email or Pearl Cloud

Our scan on demand service enables businesses with all sizes and with all budgets to enjoy the benefits that document scanning can bring.

We developed our on demand services to help organisations that don’t have the budget to scan all of their documents at once. This document scanning solution offers all of the benefits of going digital without the need to commit to one big bulk scanning project.

What are the benefits of on demand scanning?

  • It offers an alternative to getting all documents scanned at once, or simply putting them in storage.
  • You can free up much needed space by storing and only requesting files as and when they are needed.
  • You can reduce current storage costs as we store your documents securely, all as part of the service.
  • A fast turnaround time. Documents are scanned, encrypted and sent to you in 24 hours or less.

How our scan on demand services work

Collection:We collect documents from anywhere in the UK and store your boxes in our combined storage and scanning facility.

Request:You send us a file request via our specialist system. This can be done via your desktop or online.

On demand scanning:We locate, scan and upload your file to Pearl Cloud, our email them to you. You can then digitally access your file within 2 or 24 hours, depending on the scan on demand service you use.

Originals:The physical file you had stored with us will then be marked, logged and returned to the original storage box, or securely shredded so it is permanently destroyed.

The Pearl Scan on demand process Scan only when you needed | Fast turnaround | Delivery by email or Pearl Cloud

Types of scan on demand services

We offer two tiers of on demand scanning, to suit your budgets further.
Our premium service guarantees digital access to the file within 2 hours, increasingly only to 24 hours with the standard service.

To learn more about the different levels of scan on demand services we offer, contact us online

Benefits of on demand scanning VS traditional scanning services

  • You don’t pay for the physical file retrieval, delivery and final pickup from your office.
  • You never pay for the same file to be retrieved again.
  • Files can be accesses instantly, with no need to wait for days for files to be returned to you from the storage facility.
  • Quicker access to the files means you can deal with associated issues efficient.
  • You only ever pay for the scanning when you need it.

Why choose Pearl Scan as your scan on demand provider?

The benefits of using scan on demand services are clear, but why should you choose Pearl Scan?

Our scan on demand service is available to all clients in the North West, Central and South East of England as well as across the rest of the UK and Europe.

We offer a fully managed storage and on-demand scanning service to our clients. This means we can guarantee fast response times and accurate delivery of the required scanned files.
We provide secure document storage services, fully equipped with CCTV and protected with the latest in fire detection and 24 hour Redcare security system.

Get a quote for our scan on demand sevices

aperture card scanning company UK
If you want learn more about on demand scanning, get in touch:  
Nationwide: 0845 22 55 923      London: 0207 183 1885
Manchester: 0161 832 7991      Birmingham: 0121 285 1900
or fill our online contact form.

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Free Trial


We offer a free trial scanning service to
our prospective clients to their required
format as proof of concept.


Download Related Articles

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Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO