Our bulk document scanning service can dramatically increase productivity. Learn more online.

Bulk Document Scanning Service

At Pearl Scan we offer a bulk document scanning service to provide high-volume scanning when it is needed. We have the infrastructure to quickly digitise historical archive files and documents, or any other large document scanning project.

We have successfully delivered many high volume document scanning projects for almost 15 years. This includes conversion of archives to fully searchable digital archive libraries.

Our Bulk Scanning Services Explained

If you’re struggling with too much paper in your office, our bulk document scanning service could provide the solution.

  • For almost 15 years, Pearl Scan has successfully delivered many high volume and conversion of archives to fully searchable digital archive libraries.
  • Our bulk scanning bureau has the capacity to scan 15 million images per month.
  • We offer our clients the flexibility and scalability that is needed with high volume scanning projects.
  • All of our bulk document scanning services are accredited to ISO 9000, 27001 and 14001 best quality, and security and environment management standards.
  • Our bulk scanning services are low cost and can provide a positive change within any organisation.
  • Going digital using bulk scanning services offers a variety of benefits which extend far beyond digitising your documents.
  • We offer bulk document scanning in London, bulk document scanning in Manchester and bulk document scanning services across the rest of the UK.

Why use Bulk Scanning Services?

  • Improve productivity
  • Save Space
  • Reduce outgoing costs
  • Save money while improving workflow
  • Boost staff morale
  • Enjoy better green credentials and environmental impact

Scanning any large amount of boxes, files and folders is an important task and must be acknowledged accordingly. Our bulk scanning service ensures quality delivery by deploying carefully designed phases from the initial brief through to collection, processing and delivering of the digital batches.

Free Document Management Software

Halogen is our in-house document management solution, developed by experts at Pearl Scan.

If your department or company does not have any bulk document or archive management system, we can supply the data in our free document management software Halogen, or host it for you on our secure cloud based document storage service, Pearl Cloud portal. We can also supply data in Microsoft SharePoint format.

 

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO