Confidential and cost-effective HR document scanning and document management solutions services. Helping you create a secure and manageable digital storage to efficiently manage your increasing personnel and company files for GDPR.

HR Document Scanning and Management Services

HR document management solutions are the services we provide across the UK which organisations have benefited from our document management solution service such as Universities, media broadcasting companies, HR training and pension companies in Manchester and the Northwest, London and throughout the UK.

With informational documents that are utilised and obtained with huge companies and organisations. With Human Resources carrying all that data and information is basically the history of that company from employees to old deeds of the building to ground maintenance that has been carried out since the companies first launch date.

HR document scanning solutions

We can securely scan the important information your company wishes to keep safe. By scanning the documents, the important and historic data can be backed up on to a digital file and stored in secure digital storage.

The advantages of scanning employee files is that it gives instant access along with enabling to share with other colleagues and managers at the touch of a button or tab whenever they need them from a digital database. It can increase productivity within your department when working and using digital files.

Also scanning employee files can make the file editable many times over, which would be beneficial when having to make many notes for updating employee files for whatever reason.

Free HR document management software

Our HR document scanning services offers a free document management service for HR departments across the UK, including Manchester, London and Birmingham.

Employee record scanning and digitising can save you lots of time and money, but when combined with our lightning fast document search and retrieval software you and your team can find documents even quicker.

Halogen was made and designed with the needs of HR departments in mind. Multiple indexing options can be added into the back-end of Halogen which means you can narrow down searches by department types, year or any other data you wish by using Halogen's intuitive design and fast searching. As well as saving time, Halogen also provides convenient ways to export, email and print documents from within the software itself which will improve office efficiency. Find out more about Halogen image retrieval software.

Why choose our HR document scanning and management services

  • Over 15 years of expertise has been gained from working with the most reputable companies throughout the UK, including Manchester, London and Birmingham.
  • You will work with a creative and friendly team of professionals who are easy to approach.
  • Our custom built scanning bureau is centred on security, safety, confidentiality and scalability.
  • We are a one-stop scanning and data capture service company for all your document scanning and digital conversion needs.
  • No job is too big or too small for us, and our infrastructure can support small-to-large and bulk scanning projects as well one off or long term services.
  • We are constantly developing bespoke solutions with our in-house document management development facilities.
  • All images and documents can be hosted on our own cloud based secure server, Pearl Cloud.
  • Our document management software Halogen is offered free of charge with all our scanning projects.
  • We offer a fully supported HR scanning solution in London, Manchester, Birmingham and throughout the UK.
  • Our scanning operation are regularly audited and approved by many NHS, Local Authority and private blue chip companies to ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998.

Contact us today

Contact us today for your HR document scanning and management quotation by calling 0161 832 7991, emailing This email address is being protected from spambots. You need JavaScript enabled to view it. or using our online Contact Us Form.

GDPR - Are you ready?

How GDPR may affect you and the steps you need to take to have your documents / records scanned to GDPR compliance. Contact us to find out more information.

0161 832 7991

Contact us to find out more

Free trial

We offer a free trial of our UK document scanning services. We can convert a section of your project to showcase the qulity of our digital conversions.

We offer a free trial of our scanning services to our prospective clients.

Contact us to find out more

Our related HR document scanning and management articles

In May of 2018 the new GDPR (EU General Data Prote...
Leaving HR files at risk of theft can have terrib...
Are your offices filled with boxes upon boxes of d...

Why choose Pearl Scan

Document scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO