Filing cabinets may have been an office staple in the past but more and more organisations are looking to unlock extra space in their offices by sending them to the document storage skip.
Human Resources departments in particular are usually over run with paperwork and stored documents but recently, they have been finding quicker and less space consuming solutions in the form of HR records scanning and HR document management.
HR Document scanning has many benefits for human resource offices, from reducing the costs of printing and storing to claiming back office space that was once filled with bulky filing cabinets holding documents. As for the digital document management system, set up to organise HR files, they present lots of advantages;
Regardless of how tidy you try and keep the filing cabinet in your office, there is bound to be one time you accidently put a document back in in the wrong place. With a digital document management system, we eliminate the worry of misplaced documents as they will always be replaced in their allocated folder when you are done viewing or amending them.
No more searching through files upon files of HR records. You can access the document you’re looking for at the click of a button, leaving more time to focus on your work.
We know that confidentiality and security are key in Human Resources Departments. If you want your documents to be only accessed by certain staff, we can implement the highest level of encryption to your documents and you can password protect them.
Whether through email or online hosting, the documents can be shared with the necessary people without any need to spend money on printing or photocopying.
All of these advantages can improve efficiency, reduce costs and save space without compromising on the security of HR records and other HR documents.
If you would like some more information on scanning for HR departments and Digital Document Management Services, or you want to request a free, no obligation quote, get in touch today.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.