PearlScan

Bulk Document Scanning Services

Collection

We can securely collect your files for bulk document scanning from anywhere within the UK and Europe, including:

  • Offices
  • Third party warehouses
  • Multiple locations

Assistance

After establishing the scope of bulk document scanning project, we can provide any additional assistance, including:

  • Packing files
  • Removing files from cabinets
  • Removing files from storage

Packing Supplies

To ensure secure transportation of the documents we can provide required supplies, such as:

  • Boxes (regular and for fragile material)
  • Security tags
  • Secure lockable containers
Scanning process icon.

Project Flow

To ensure smooth bulk scanning project workflow end to end, we will:

  • Assign dedicated project manager and a team leader
  • Develop project plan
  • Take care of resource allocation

Warehousing and Storage

We have a capacity to store over 10,000 boxes of documents throughout our network of storehouses in the UK, providing us with the capacity to securely collect, allocate and store documents from anywhere in the country. We can safely store the hard copies of your documents, whilst ensuring that any of the data is protected and meets compliance.

Bulk Scanning

We can scan high volumes of any types of documents, such as general files, books, invoices, medical records, HR files, micromedia, photos, drawings, business cards, surveys etc.

Cataloguing

The digital images of the files can be indexed by the required criteria and fields and turned into a digital document library, which significantly increases document access and retrieval efficiencies

OCR processing

Bulk Conversion

Depending on individual requirements and the type of documents, the files can be converted to any required digital formats, such as PDF, Jpeg, TIFF, Microsoft Excel, CSV, XML etc.

Delivery

Once the bulk scanning of documents is finished we can deliver the digital files in a hard drive or, depending on our customer’s requirements, the files can be downloaded through secure FTP server or uploaded to a third party software in bulk batches.

Secure Shredding

After the bulk digitisation project, the original files and documents can be securely shredded upon our client’s approval and after an agreed period of time. Our shredding services are fully confidential and accredited to BS EN ISO 15713 standards.

Certifications

We are accredited with the following standards: ISO9001 (Quality management), ISO27001 (Information security), ISO 14001 (Environmental management), PCI (Security standards council), ICO, Cyber Essentials and more.

Agile and scalable bulk document scanning services CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Flexible Pricing

Depending on the documents, timescale, indexation and collection requirements our specialists will provide you the most suitable and cost-effective quote for your bulk scanning needs.

Nationwide document scanning services

Nationwide

Pearl Scan is a nationwide provider of bulk document scanning services, serving clients from anywhere within the UK and Europe.

Compliant

We are accredited to ISO 9001, ISo 27001, ISO 14001, PCI and ICO standards and our staff members are fully vetted to DBS and adhere to GDRP regulations, to ensure security of your data and compliance.

On-demand Scanning

Scan on demand solution is perfect for organisations looking to go paperless gradually or high volumes of documents, that are not accessed frequently. We will store your documents and deliver an electronic copy upon request within 24 hours.

Document Management

If your organisation is already using a document management software, we can seamlessly integrate the digititsed documents with your system. Additionally, we offer our own document management applications – Halogen and Pearl Cloud.

Digital storage icon.

Archive Digitisation

If you have an archive of documents, we can digitise it and turn it into digital catalogue, which will easy access and retrieval, while providing a preservation from any potential environmental harm and disaster recovery.

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.