PearlScan

High Volume Document Scanning Service

Collection

We can securely collect the documents in bulk or set up regular collection arrangements, depending on the scanning requirements. Our collection services operate anywhere within the UK and Europe.

Scanning

Our scanning bureau has the capacity to scan over 10 million images per month, therefore no scanning project is too big or small for us. Once scanned we can convert the documents to any required digital formats.

Indexation of documents icon.

Indexation

To provide a digital document library with easy access and retrieval, the scanned digital images can be indexed by required fields, depending on individual requirements.

Delivery

After the bulk document scanning project is finished, the digital images can be delivered on a CD, USB or a secure downloadable link. The original documents can then be returned to you, securely shredded or stored for a period of time.

Documents We Scan

Documents scanning service

General Documents

We can scan paper documents, such as personnel files, medical records, invoices, manuals, etc. in bulk and digitise them to formats, such as PDF, TIFF and Jpeg.

Book scanning service

Books

Any types of old and new books, magazines, manuscripts and journals can be scanned and turned into digital formats, such as text searchable PDF, .epub and .mobi.

Microfiche and microfilm scanning and conversion to digital

Micromedia

Large volumes of micromedia, such as microfiche, rolls of microfilm, 35mm slides, etc. can be scanned into required digital formats, such as TIFF, PDF and Jpeg.

Survey scanning service

Surveys & Forms

Any types and volumes of research forms, surveys and questionnaires can be scanned and data captured into CSV, Excel or XML formats, while providing rich data when needed.

Aperture card scanning

Aperture Cards

Aperture cards usually contain technical drawings and building plans, which can scanned and digitised to CAD formats, such as DWG and DXF

Drawings and plans scanning and conversion

Drawings & Plans

Large format documents, such as technical drawings and building plans can be scanned and converted in bulk to TIFF, PDF, Jpeg or CAD formats.

Business card scanning and digitisation

Business Cards

Large volume of business cards can be scanned, data captured and output to required formats, such as Excel or CSV, or integrated with a CRM system, such as Salesforce.

Photos & Slides

Ant types of photos, transparencies, glass plate negatives can be converted to high quality digital formats, such as PDF, TIFF or Jpeg.

Agile and scalable document scanning of high volumes CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Starting Your Bulk Scanning Project

To establish the complexity and scope of work, one of our scanning specialist will have a conversation with you to determine your requirements after which we will provide a quotation, including itemised price list and a delivery timescale.

After the quote has been accepted we will develop and end-to-end plan for the scanning project and provide any additional assistance required in packing boxes of files, removing them from your premises etc.

Flexible Pricing

Depending on the documents, timescale, indexation and collection requirements our specialists will provide you the most suitable and cost-effective quote for your bulk scanning needs.

Nationwide

Our nationwide presence allows us to provide bulk scanning services to clients from anywhere in the UK and Europe with a quick turnaround.

Compliant

We are accredited to ISO 9001, ISo 27001, ISO 14001, PCI and ICO standards and our staff members are fully vetted to DBS and adhere to GDRP regulations, to ensure security of your data and compliance.

On-demand Scanning

Scan on demand solution is perfect for organisations looking to go paperless gradually or high volumes of documents, that are not accessed frequently. We will store your documents and deliver an electronic copy upon request within 24 hours.

Document Management

If your organisation is already using a document management software, we can seamlessly integrate the digititsed documents with your system. Additionally, we offer our own document management applications – Halogen and Pearl Cloud.

Digital storage icon.

Archive Digitisation

If you have an archive of documents, we can digitise it and turn it into digital catalogue, which will easy access and retrieval, while providing a preservation from any potential environmental harm and disaster recovery.

Document shredding icon.

Document Shredding

To ensure space saving. once the documents have been scanned and digitised in bulk, we can securely shred them and provide you with a certification.. Our shredding services are fully confidential and certified to BS EN 15713 standards.

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.