Welcome to the Pearl Scan website

Scanning Services

  • Scanning of Documents, Books, Microfiche and more!
  • Sharp, fast and cost-effective scanning solutions
  • Handle from small to large scanning projects
  • Quality control, ISO certified
document scanning service

Why choose us

Our Accreditations

We hold a number of ISO accreditations including: ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and ISO 14001 (Environment Management System) and Member of PCI (Security Standards Council). We are also a member of: ICO. (Information Commissioner’s Office), Member of Information and Records Management Society, Investors In People and Member of The Skills Pledge.

Certifications bar

Pearl Scan did some document scanning for my previous company about 8 months ago. We had about 20 boxes of invoices to be scanned and they collected a few days after the agreement was made and the files were scanned and returned a lot sooner than expected. The accuracy of the reference numbered titles far outweighed my, and our MD's, expectations from what I recall. They also offered and demonstrated to us a nice looking piece of management software which we didn't need at the time, but it was good to know we were in the hands of a company that knew what they were doing. Thanks to Naveed and the team!

By Peter Kavanagh

Free Trial

free-trial

We offer a free trial scanning service to
our prospective clients to their required
format as proof of concept.

CONTACT US

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Clients Pearl Scan

How our Scanning Service works

Collection of documents in the UK

1. Nationwide Collection

Our secure vans and team of collection coordinators can collect your documents from anywhere in United Kingdom the same or the next day, as required. We can also supply our secure A3 size boxes, which can hold bundles, folders, hanging files and any other loose documents.

staple removal before scan documents

2. Preparation - Removal of clips and fasteners

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paperclips, treasury tags and post-it notes. All documents, including the attachments and receipts, are all kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

Scanning Services

3. Scanning

We use the latest scanners equipped with ultra-sonic double-feed, automated colour detection and image processing applications. We can scan to PDF or any other preferred format such as searchable PDF, TIFF and JPEG. We can scan documents as small as a till receipt right up to A3 large format drawings and plans in full colour, greyscale or black and white. 

index of scan documents

4. Indexing 

Once the document scanning is done, we can then index each document by its relevant file / document data, for example, Title, Name, Address, Reference number, date etc.  

OCR document scan5. OCR Processing - Optical Character Recognition

We can also offer OCR processing to convert your documents to fully text-searchable documents. This can be very beneficial for searching particular documents by their contents, e.g. keywords as well as OCR search helps to locate any mis-field documents.  

Record Scanning6. Quality Assurance and Control

All of our scanning services are fully accredited to ISO 9001:2000 quality assurance standards. In addition to this, we have developed our internal quality-control procedures to ensure that the scanning process and digitalisation meets the required industry standards. 

document scanning secure storage

7. Data Delivery Medium

The scanned images (data) is normally supplied on CD, DVD, USB, secure FTP, Halogen or our Pearl Cloud portal. For the security and confidentiality of the data delivery, we can encrypt the entire data using highest level of encryption. As well as providing data in a standard PDF file format, if your department or company does not have any document management system we can supply the data in our free document management software, Halogen, or host it for you on our secure Pearl Cloud portal. We can also supply data in SharePoint

document secure shredding8. Secure Document Shredding and Disposal

Once you have approved the disks your papers can either be returned to you, securely disposed of via environmentally friendly document shredding processes or we can deep store them for a further required period.