London document scanning company

Document scanning - London

We provide professional and accurate document scanning services and document management solutions to businesses and individuals in London and across the South East who wish to benefit from the space savings, time savings and cost savings that digital documents bring. Continue reading about document scanning services in London on our dedicated document scanning page.

Document Scanning in London

Our secure collection service is able to collect boxes from London and the surrounding areas and deliver them to our secure scanning bureau. Our HQ is protected with the latest security systems to guarantee the confidentiality and security of information. On top of this, we are ISO 9001, ISO 27001, ISO 14001 and ICO accredited, as are a member of PCI.

Benefits of document scanning

  • Fast access to documents.
  • More space created.
  • Easy sharing of information and files.
  • Secure digital copies of documents.
  • Access to documents online.
  • Reduced physical storage costs.
  • Cut down on printing and paper costs.
  • Boosted green credentials.
  • Secure important documents with encryption and password protection.
  • Free Document Management software - Halogen

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Other Scanning Services:

book scanning service in London

Book scanning London

Our service can help you digitise your books using both bound and on-bound methods. We convert physical books to any popular format, such as, PDF, kindle, eBook and iPad. We also scan rare/old books, magazines, journals, manuals, comic books and newspapers. Continue reading about book scanning services.

Microfiche scanning service in London

Microfiche scanning London

For files stored on microfiche or microfilm, we provide scanning services to digitise the documents and bring a range of benefits. We can scan 16mm microfiche (jacketed or Diazo copy), 35mm microfiche, combi microfiche, COM microfiche, 16mm Microfilm Reel/Roll/Spool, 35mm Microfilm Reel/Roll/Spool and microfilm cartridges/cassettes. We can then convert all files to popular formats such as PDF, TIFF or JPEG. Continue reading about microfiche and microfilm scanning.

Bulk Document Scanning Service London

Bulk document scanning London

We have the infrastructure to cater for large bulk scanning projects with a quick turnaround at an affordable price for our clients. All files are indexed once they have been digitised, while OCR processing can be applied in order to make it easy to find the document/s you need among the digital files. We are also able to provide our document retrieval software, Halogen, free of charge to assist with managing your files. Continue reading about bulk document scanning.

Invoice Scanning London

Invoice scanning London

We have the data capture technology to scan invoices in high quality capturing, indexing and OCR processing all of the relevant data. We can scan invoices of any size and convert them to PDF, PDF searchable, TIFF and JPEG files. This service is also compliant with HMRC guidelines. Continue reading about invoice scanning service.

Survey Scanning London

Survey scanning London

We can scan different kinds of surveys without the need for a specific layout, thanks to our technology being able to be programmed to capture the relevant data and collate it together. Whether you have a large campaign’s worth of invoices to be scanned, or just a small amount, we can provide you with all of the information in your required format, such as Ms. Excel, CSV, XML or SPSS. Continue reading about survey scanning services.

large format scanning in London

Large format scanning London

For large drawings, maps, plans and any other document up to size A0+, we offer a large format scanning service to help reduce the space taken up by those documents but still keep the accessible. We can provide your digitised documents on CD, DVD, USB, email or secure FTP, and encrypt your files for extra security should you need it. Continue reading about large format scanning.

business card scanning London

Business card scanning London

Digital and fully indexed business cards are much easier to deal with than piles of physical ones. This is why we offer an affordable business card scanning service to help you keep them in check. We will scan your cards and enter the relevant data into MS Excel, Outlook, CSV or Salesforce. Continue reading about business card scanning.

Banner negative scanning london

Photo, slide and negative scanning London

Another of our popular services, photo, slide and negative scanning, offers a future-proof and secure way to store your memories or historically important pictures. We can scan 35mm slides, 110mm negatives, quarter plate negatives, half plate negatives, transparencies, glass plate negatives, printed photos and photo albums to TIFF (compressed or uncompressed), PDF or JPEG. Continue reading about heritage scanning.

Digital Mailroom service in London

Digital mailroom service London

A lot of companies in London have benefited from our digital mailroom service to digitise incoming mail before it clutters up the office. We can collect your mail daily and take it to our scanning bureau to be sorted, prepared, scanned and indexed – with optional OCR processing. We can convert documents of any size – from as small as a till receipt into PDF, TIFF or JPEG files – and send them to your inbox every day. Continue reading about our digital mailroom service.

Aperture Card scanning service london

Aperture card scanning London

Our aperture card digitisation and copying service bureau can handle all types of aperture cards – whether it’s a small amount or a large bulk order. We convert these to any required digital format, such as PDF, TIFF, JPEG and CAD. While for large amounts of cards, you may also benefit from our document retrieval software, Halogen, to manage your new digital files. Continue reading about aperture card scanning.

HR Document Scanning

HR document scanning London

We provide invaluable and secure scanning services for HR departments in London and the South East. Sectors including, healthcare, HR personnel management, employment and recruitment, HR training, and pension companies have all reaped the benefits of HR scanning thanks to us being able to scan anything from employee files to invoices and incoming mail using our secure and fully accredited scanning bureau. Our turnaround times can be as short as 24 hours, so you won’t be without important documents for long! Continue reading about our HR document scanning services.

Legal Document Scanning

Legal document scanning London

We provide document scanning services and document management solutions for law firms and solicitors across the UK. We have seen businesses increase efficiency, save money and free up space, all while providing a more secure way to store sensitive information and files. All scanned documents will be OCR processed to enable easy retrieval from text searchable digital files. Continue reading about our legal document scanning.

Education document scanning

Education sector scanning London

Our education sector scanning services have provided an efficiency boosting and cost-effective solution for educational organisations in London that were struggling with funding cuts and poor file management. We are able to scan pupil files, school records and attendance files, along with any other stored file. We understand the need for security when dealing with education documents, so we operate from a secure scanning bureau with ISO accreditations. Therefore, you can rest assured that your documents will be in safe hands throughout the scanning process. Read more about education scanning.

Medical Record Scanning

NHS and healthcare scanning London

We provide medical record and patient file scanning across London and the rest of the UK by converting paper stored files into fully indexed and OCR processed digital documents. As a result, have enabled organisations to speed up patient waiting times and secure sensitive information with effective digital document management and file retrieval. Scanned documents can be delivered as TIFF, JPEG or PDF images, as required, on CD, DVD, USB, or secure FTP or via our online cloud platform, Pearl Cloud. . Read more about NHS and healthcare medical record scanning.

Banner x-ray scanning

X-Ray scanning London

Our x-ray scanning service can scan any size x-rays from 44mm – right up to 14” x 17” into a range of digital formats, including PDF, JPEG and DICOM. Our services hold accreditations for quality, security and confidentiality, which has resulted in us being trusted by the NHS, oil industry and private medical clinics to digitise x-rays in London, the South East and across the UK. We provide a flexible, scalable and tailor-made service to give organisations easier access and better security for x-rays Read more about x-ray scanning.

CAD Drafting service in London

CAD drafting and conversions London

We can convert paper or raster images into fully editable CAD vector files in AutoCAD, DWG, DXF or Micro Station DGN format. Our highly experienced CAD draft engineers can create highly accurate and scaled drawings to any required specifications. CAD drafting and conversion provides you with fully editable, space saving, and easily accessible solutions to the storing of drawings, plans and maps. Read more about CAD drafting and conversion.

Why choose us?

At Pearl Scan, we have over a decade’s experience providing document scanning services in London and rest of the UK. We have worked with a number of reputable companies, improving their document management considerably with our range of document scanning, document management solutions, document storage and secure shredding. Our scanning services cater for companies across a wide range of sectors, including, legal, healthcare and NHS, government, local council, education and construction. Continue reading about Pearl Scan Group.

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Free Trial

free-trial

We offer a free trial scanning service to
our prospective clients to their required
format as proof of concept.

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