Pearl Scan Solutions
Manchester: 0161 832 7991
Birmingham: 0121 285 1900
Nationwide: 0845 225 5923
Pearl Scan Group providing secure scanning services in Newcastle and throughout the UK.

Document Scanning Services In Newcastle

Businesses in the Newcastle area are enjoying the plethora of benefits document scanning brings to everyday business processes. So if you’re looking to:

  • Save both time and money
  • Increase employee productivity
  • Remove the risk of human error
  • Reduce your use of paper
  • Future proof your office, consider the switch to paperless.

We are a national document scanning service provider, operate in and around the Newcastle area, and can help drive forward your business by reducing your storage, administration cost and increasing productivity through efficient document scanning and management services.

Document Scanning For Digital Files

We use the very latest technology, as well as our extensive experience to bring our high quality document scanning services to businesses in Newcastle. As well as our incredible document scanning solutions, we also offer other specialist services such as:

Document Management solutions available in Newcastle and throughout the UK from Pearl Scan Group, also comes with own cloud storage, Pearl Cloud.

We Are Here To Help

Find out how Pearl Scan Group can help you with professional document scanning services in Newcastle and throughout the UK. If you wish to use our online contact form or simply call to speak to our document scanning sales team.

Fast, secure and nationwide - whether you have a box to collect or would like us to organise a collection of hundreds of boxes, our logistics team will work with you to arrange the collection of your documents at the most convenient time for you and in the most cost effective way possible.

If you need additional assistance to have your files, boxes etc. removed from filing cabinets and catalogued or from third-party storage supplier's facility, this can also be arranged for you as well as if you require any boxes, packaging material or special fragile items such heritage material, books, large maps or documents to be collected in security marked lockable containers.

Prior to scanning documents, we go through the files and remove any document fasteners, such as staples, paper clips, treasury tags and post-it notes. All documents, including the attachments and receipts, are kept in their original order to ensure a smooth and accurate scanning process takes place and to guarantee the quality of all documents scanned.

We use the latest document scanners equipped with ultra-sonic double-page-feed detection, automated colour detection and image optimisation technology to ensure optimum scanned image quality.

The document can be scanned either black and white or like-for-like as per originals, our document scanning equipment can handle document sizes as small as a trains ticket to A3, any large documents such as maps, plans and technical drawings are scanned on our wide-format scanners.

Once the documents have been scanned, we can then index each file, folder or a document by the required index criteria (metadata) for example, title, name, address, reference number, date etc. to enable better storage and search capabilities.

We can apply OCR processing in order to convert your scanned documents to fully text-searchable scans (images). This can be very beneficial for searching particular documents by their contents (keywords etc.); while the OCR search used together can also help to locate any misfiled documents.

Rigorous quality control checks are applied throughout the document scanning and capture processes, as well as a separate dedicated department is allocated to perform quality checks in accordance with our In-house manual, and third-party audited EN BS ISO 9001 and EN BS ISO 27001 standards.

To ensure extra layer of security, the data can be encrypted at the highest available level of encryption.

The final scanned data can be supplied either on a Disc, USB Drive or downloadable from our SFTP.

After an agreed period of time and approval of the scanned data, the originals can be securely shredded. A shredding certificate is provided upon completion of the shredding process.

Free Trial

free-trial

We offer a free trial scanning service to
our prospective clients to their required
format as proof of concept.

CONTACT US

Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO