Pearl Scan Group's accounts payable automation services to help your office department become more efficient.

Accounts Payable Automation Services

Cash is the oxygen of any business. Pearl AP gives real-time visibility into the status of every invoice received and control of your AP process with secure online access.

Purchase invoice processing

Identifying opportunities for improvement is relatively easy, but embracing them has been harder. Until now, the majority of Account Payable Automation solutions on the market have been designed with large enterprises in mind. These are too expensive and slow to implement and are often unsuitable for their specific needs.

Eliminating the manual steps involved in your AP processes

Pearl AP has been designed with these issues in mind, it eliminates the need for expensive software cost, complicated stages of implementation and staff training. It is our fully managed and hosted SaaS model, our customers always benefits from the latest technology without the need for an additional cost spent and need for IT resources.

Pearl Scan Group can scan and capture all types of data from orders, deleivery notes, statements, etc, and deliver to you on digital platform with optional document management or scan to OCR.

Pearl AP can address all stages of the Accounts Payable journey, combining our business process expertise with leading technology. You can have the tools to add more value to your accounts payable departments and strengthen Finance’s reputation as a profit centre, not a cost centre.

All documents such as purchase orders, goods-received notes, invoices and statements are stored in one central location that can be accessed by authorised personnel. AP automation eliminates late and duplicate payments. Pearl AP workflow software will reduce your invoice processing costs by at least 50% – guaranteed!

How Pearl AP works

Pearl AP is a solution that manages documents that drive AP processes and maximise the benefits of fast, efficient and precise document processing. Regardless of how documents are received (fax, email, post, EDI etc), our solution captures, organises and delivers them, along with supporting content, to the appropriate individuals for review, approval and automated processing.

Electronic invoices such as emails, PDF, Word, XML can be captured automatically when they are received. Read more...

Paper based documents via the post can be scanned directly into the system, invoice scanning is a key function of our solution.

Documents are stored within a central, secure, fully audited electronic filing cabinet. Whether the document is electronic or scanned, we will capture and validate, extracting all the key information, (As well as if required capture and extract transactional line items).

Matching the captured invoice data either by downloading the PO file or by linking with the client’s GRN/PO system and where available, automatically adding the GL codes.

Through customised workflow documents will be automatically routed around the organisation to the relevant individuals, departments by a variety of methods including supplier, contact and transaction value for approval/authorisation.

Employees can authorise a document from their desk or while on the move from any location where they can connect to the internet via a smartphone or mobile tablet. >

Once approved, a transaction file will be created, which can be automatically imported into the organisations ERP/finance application. This removes the need for manual input, resulting in the transaction being inputted correctly first time, without error. The document will remain stored securely and easily accessed via the organisations ERP/Finance solution.

Invoice matching 3 ways

Invoices are now automatically checked against Purchase Orders (POs), Goods Received Notes and the Purchase Order Requisitions. If everything matches, the invoice is seamlessly uploaded into the financial system, ready for payment.

Pearl Scan Group's invoicing software solutions to help you and your departments to work more efficiently.

According to industry survey, manual Accounts Payable processes are costing businesses on average £2 - £4 per invoice to process and reduce employee productivity by at least 50%. Other research suggests that where invoices go missing or have a complex approval process the costs can be as high as £20 per invoice.

Working with you, we can help you address your AP challenges and add more business value. Pearl AP creates solutions for all stages of the AP process — from large scale automation across the whole process, to simpler, smaller changes to improve visibility and control.

Pearl AP is a web based accounts payable automation service that improves efficiencies and reduce cost, easy to implement and user-friendly.

Save time and money

Eliminates paper, storage requirements, manual processing and reduce your invoice processing cost by more than 50% - guaranteed!

Improved visibility & control

Gain real-time visibility and control, have an insight into the status of every invoice received.

Streamline multi-entities

Have the ability to monitor and process invoices from separate companies in one central solution.

Pearl AP is quick, easy to implement and user-friendly. Call us today to arrange a meeting or a demonstration with one of our accounts payable automation experts!

If you have any enquiries or you would simply like to learn more of our automation accounts payable services we can provide throughout the UK. You can use our online contact form or call our sales team: 0161 832 7991.

Free trial

We offer a free trial of our UK document scanning services. We can convert a section of your project to showcase the qulity of our digital conversions.

We offer a free trial of our scanning services to prospective clients.

Find out more today

Why Choose Pearl Scan Group

Document Scanning | Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

Logo's in which Pearl Scan Group has a number accreditations with including ISO