PearlScan

We have developed, our on-demand document scanning service to help organisations that don’t have the budget to scan all of their documents at once. This combined storage and scanning solution offers all of the benefits of going digital without the need to commit to bulk scanning cost.

Scan On-Demand Services Have your documents stored with us and request scanning as and when a file is needed

A file is scanned and delivered electronically within 24 hours of its request

Our scan on demand service enables businesses of all sizes and budgets to enjoy the benefits that traditional document scanning service brings.

The on-demand scanning solution offers all of the benefits of going paper-light gradually over a period of time and is specifically suitable for high volumes of files which are generally required to be stored for long periods of time but not accessed frequently.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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How on-demand scanning can help small cost footprint and easy cashflow

In a traditional setting, the files are either stored in-house which takes up space or stored with an offsite storage provider resulting in re-occurring monthly costs.

This cycle carries on every month and each time a file is required, it is retrieved from storage and delivered physically and then re-collected and re-stored. It serves the immediate purpose, however the monthly re-occurring cost as well as the file retrieval cost does not go down.

At the end of the storage period (which is typically undetermined in most cases and goes on for decades), the files are removed from the storage and shredded. In case something comes up where the file is needed, this method provides no backup or contingency whatsoever.

  • With on-demand scanning solution, the physical storage cost as well as file retrieval cost goes down each month as files become available digitally, backed up and accessed from anywhere and as many times as possible.
  • Additionally if the same file is requested again, the cost of retrieval is zero compared to recalling it from a physical storage facility.
  • It also reduces the risk of files being lost during the retrieval, collection and delivery process as files typically change few hands before finally making it to the file requester.
  • With scan on-demand service, it’s retrieved once, scanned once and accessed as many times as needed.
  • The hard-copy file is usually shredded, eliminating any re-collection and further storage costs altogther.

How does on-demand scanning works Simple and low cost conversion of your archive

  • Collection:  Using our UK wide collection service, the boxes are collected and brought to our integrated storage & scanning facaility
  • Request: Using our file request system, users send their file requests electronically
  • Scanning:  The files are retrieved, scanned and uploaded onto Pearl Cloud for immediate access
  • Shredding:  After an agreed period, the scanned file is shredded

Get in touch

Call us today on 0161 832 7991 or fill in an enquiry form for a quick quote. Digital storage and retrieval is the future and offers many cost benefits.

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.