Scan On-Demand

In a traditional setting, the files are either stored in-house which takes up space or stored with an offsite storage provider resulting in re-occurring monthly costs.

This cycle carries on every month and each time a file is required, it is retrieved from storage and delivered physically and then re-collected and re-stored. It serves the immediate purpose, however the monthly re-occurring cost as well as the file retrieval cost does not go down.

At the end of the storage period (which is typically undetermined in most cases and goes on for decades), the files are removed from the storage and shredded. In case something comes up where the file is needed, this method provides no backup or contingency whatsoever.

• With on-demand scanning solution, the physical storage cost as well as file retrieval cost goes down each month as files become available digitally, backed up and accessed from anywhere and as many times as possible.
• Additionally if the same file is requested again, the cost of retrieval is zero compared to recalling it from a physical storage facility.
• It also reduces the risk of files being lost during the retrieval, collection and delivery process as files typically change few hands before finally making it to the file requester.
• With scan on-demand service, it’s retrieved once, scanned once and accessed as many times as needed.
• The hard-copy file is usually shredded, eliminating any re-collection and further storage costs altogther.

Collection

Using our UK wide collection service, the boxes are collected and brought to our integrated storage & scanning facility.

Request

Using our file request system, users send their file requests electronically.

Scanning

The files are retrieved, scanned and uploaded onto Pearl Cloud for immediate access.

Shredding

After an agreed period, the scanned file is shredded.