Our on-demand document scanning service includes storage and scanning solutions and is designed to help organisations go digital, without having to commit to bulk scanning costs.
Our scan on demand service enables businesses of all sizes and budgets to enjoy the benefits that traditional document scanning service brings.
The on-demand scanning solution offers all of the benefits of going paper-light gradually over a period of time and is specifically suitable for high volumes of files which are generally required to be stored for long periods of time but not accessed frequently. A file is scanned and delivered electronically within 24 hours of its request.
Using our UK wide collection service, the boxes are collected and brought to our integrated storage & scanning facility.
Using our file request system, users can conveniently send their file requests to us electronically.
The files are retrieved, scanned and uploaded onto Pearl Cloud for immediate access.
After an agreed period, the scanned file is securely shredded to eliminate further storage costs.
In a traditional setting, the files are either stored in-house which takes up space or stored with an offsite storage provider resulting in re-occurring monthly costs.
This cycle carries on every month and each time a file is required, it is retrieved from storage and delivered physically and then re-collected and re-stored. It serves the immediate purpose, however the monthly re-occurring cost as well as the file retrieval cost does not go down.
At the end of the storage period (which is typically undetermined in most cases and goes on for decades), the files are removed from the storage and shredded. In case something comes up where the file is needed, this method provides no backup or contingency whatsoever.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.