Invoice Scanning
We help businesses across the UK to securely store and archive their invoices and all accounts-related documents in electronic format, either locally or on the cloud.
The document scanning process What we do with your documents
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Collection
We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.
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Conversion
We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.
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Delivery
We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.
Nationwide
Our document scanning collection service covers the UK and Europe using our own unmarked fully tracked fleet of vehicles for added security.
Fast Turnaround
With the capacity to digitise around 10 million images per month, we can accommodate urgent and demanding document scanning requirements.
Scalability
We can fulfil any document scanning requirements – we provide services to any required volumes, complexity involved and to any location.
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Text Searchable
Where possible, our invoice scanning systems can use Optical Character Recognition technology to convert paper invoices into searchable PDF files. This feature enables companies to quickly search and retrieve specific invoices based upon predetermined indexed content like supplier invoice numbers, purchase orders, item descriptions, amounts and currency. This tailor-made feature can index your date in any way you like.
Fast Turnaround
Highly Confidential
Our invoice scanning system works with customer security and confidentiality at its core. Our offices are constantly monitored and fully equipped with 24-hour CCTV, ensuring the safety of your documents and sensitive information. In addition, all of our staff members are rigorously screened, and we’re accredited to the highest digital security standards, including PCI, ISO 27001, ISO 14001 and CSE.
Secure Shredding
With the scanning complete and your electronic files safely delivered, we also have the ability to securely shred and dispose of your physical original files under HMRC and BSI standards. Don’t worry – we’ll only do this if you’ve specifically requested it. If you’d prefer to keep your originals, we can safely return them to you or keep them safe in our secure on-site storage facility.