Pearl Scan
collection

Collection

Invoices are collected from anywhere in the country as fast as within the 24-hours notice using our tracked vehicles. If you need any assistance in boxing up your invoices/folders, etc. just let us know and our trained drivers will be happy to assist you.

invoice scanning services

Scanning

Firstly all staples and document fasteners are removed to enable smooth scanning. Invoices are scanned using our latest industrial scanners producing high quality images for statutory reference archive as well as for an advance invoice processing, including image OCR to text searchable PDF format, indexation by the invoice number, date, supplier, etc.

data delivery

Delivery

The scanned data is encrypted and delivered via CD/USB/FTP or our clients can choose to have it delivered in our complimentary Halogen document management system or fully managed Pearl Cloud system to enable web based storage and access of their supplier’s invoices.

OCR processing

Text Searchable

Our invoice scanning systems use O.C.R (Optical Character Recognition) to convert image only PDF files to text searchable PDF files. This advance OCR feature enables users to search and retrieve an invoice by using its content such as supplier’s invoice number, purchase order number, item description, amount or currency.

Fast Turnaround

Being one of the leading national invoice scanning bureau for many large corporations, SMEs and public sector, we have invested in a robust infrastructure, enabling us to scan, process and deliver invoices within the 24-hours from their receipts. We typically prioritise the non-archive invoices first as they are needed straightaway by the accounts payable team for their processing as well as well accessed more often.

Highly Confidential

Our invoice scanning bureau has been custom-built for security and confidentiality. Accredited to PCI, ISO 27001, ISO 9001, ISO 14001 and CSE, we’ve equipped our premises with 24/7 CCTV systems and Red-Care connectivity. The site is monitored around the clock by the security team and we vet all our employees through a rigorous screening process.

Secure Shredding

Once invoices have been scanned and the digital data has been successfully delivered, we can shred the originals after an agreed period of time under HMRC and BSI standards. Don’t worry – we’ll only do that with your written approval, however if you don’t want us to shred your invoices, we can return them to you or physically store them in our secure storage facility.

Our complimentary software provides effective document management, storage and retrieval.

Pearl Cloud Unique Cloud Storage for your documents

Pearl Cloud is a storage platform that eliminates the need for in-house hardware, software, backups and maintenance. We will look after your storage and retrieval needs, providing employees with unique passwords and taking care of all admin.

Learn about Pearl Cloud

Halogen Free document management software

This popular option among Pearl Scan customers comes in both standalone and network versions, providing flexible and scalable options to SMEs and large corporations.

Learn About Halogen

17 years of experience working with accounts departments CALL US ON 0161 832 7991 OR FILL IN A QUICK QUOTE FORM AS BELOW

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

     ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.