We provide professional and accurate document scanning services and document management solutions to businesses and individuals in London and across the South East who wish to benefit from the space savings, time savings and cost savings that digital documents bring.

We provide professional and accurate document scanning services and document management solutions to businesses and individuals in London and across the South East who wish to benefit from the space savings, time savings and cost savings that digital documents bring. Continue reading about document scanning services in London on our dedicated document scanning page.

Our secure collection service is able to collect boxes from London and the surrounding areas and deliver them to our secure scanning bureau. Our HQ is protected with the latest security systems to guarantee the confidentiality and security of information. On top of this, we are ISO 9001, ISO 27001, ISO 14001 and ICO accredited, as are a member of PCI.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Advantages of document scanning in London

  • Fast access to documents.
  • More space created.
  • Easy sharing of information and files.
  • Secure digital copies of documents.
  • Access to documents online.
  • Reduced physical storage costs.
  • Cut down on printing and paper costs.
  • Boosted green credentials.
  • Secure important documents with encryption and password protection.
  • Free Document Management software – Halogen

Continue to learn more of document scanning

Scanning Documents - Benefits For Your Company

Pearl Scan has seen many UK companies gain benefits through scanning documents over the past ten years. From cost-efficiency and productivity to everyday business processes.

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What is document management software?

Image management software has become a vital tool for many businesses handling their documents digitally. Without it they would be left with a mess of unorganised files which would completely defeat the object of going digital in the first place.

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Digital storage with cloud-based management.

Pearl Scan urges businesses to embrace the digital age and cloud based storage amidst growth predictions

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Digital paperless office.

Embracing the digital revolution is one way to truly optimise an office space. Businesses can utilise a number of paperless solutions from cloud storage to invoice processing and book scanning.

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Other scanning services we provide

Book Scanning London

Our service can help you digitise your books using both bound and on-bound methods. We convert physical books to any popular format, such as, PDF, kindle, eBook and iPad. We also scan rare/old books, magazines, journals, manuals, comic books and newspapers.

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Microfiche Scanning London

For files stored on microfiche or microfilm, we provide scanning services to digitise the documents and bring a range of benefits. We can scan 16mm microfiche (jacketed or Diazo copy), 35mm microfiche, combi microfiche, COM microfiche, 16mm Microfilm Reel/Roll/Spool, 35mm Microfilm Reel/Roll/Spool and microfilm cartridges/cassettes. We can then convert all files to popular formats such as PDF, TIFF or JPEG.

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Bulk Document Scanning London

We have the infrastructure to cater for large bulk scanning projects with a quick turnaround at an affordable price for our clients. All files are indexed once they have been digitised, while OCR processing can be applied in order to make it easy to find the document/s you need among the digital files. We are also able to provide our document retrieval software, Halogen, free of charge to assist with managing your files.

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Invoice Scanning London

We have the data capture technology to scan invoices in high quality capturing, indexing and OCR processing all of the relevant data. We can scan invoices of any size and convert them to PDF, PDF searchable, TIFF and JPEG files. This service is also compliant with HMRC guidelines.

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Survey Scanning London

We can scan different kinds of surveys without the need for a specific layout, thanks to our technology being able to be programmed to capture the relevant data and collate it together. Whether you have a large campaign’s worth of invoices to be scanned, or just a small amount, we can provide you with all of the information in your required format, such as Ms. Excel, CSV, XML or SPSS.

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Large Format Scanning London

For large drawings, maps, plans and any other document up to size A0+, we offer a large format scanning service to help reduce the space taken up by those documents but still keep the accessible. We can provide your digitised documents on CD, DVD, USB, email or secure FTP, and encrypt your files for extra security should you need it.

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Business Card Scanning London

Digital and fully indexed business cards are much easier to deal with than piles of physical ones. This is why we offer an affordable business card scanning service to help you keep them in check. We will scan your cards and enter the relevant data into MS Excel, Outlook, CSV or Salesforce.

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Slide, Negative and Photo Scanning London

Another of our popular services, photo, slide and negative scanning, offers a future-proof and secure way to store your memories or historically important pictures. We can scan 35mm slides, 110mm negatives, quarter plate negatives, half plate negatives, transparencies, glass plate negatives, printed photos and photo albums to TIFF (compressed or uncompressed), PDF or JPEG.

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Digital Mailroom Solution London

A lot of companies in London have benefited from our digital mailroom service to digitise incoming mail before it clutters up the office. We can collect your mail daily and take it to our scanning bureau to be sorted, prepared, scanned and indexed – with optional OCR processing. We can convert documents of any size – from as small as a till receipt into PDF, TIFF or JPEG files – and send them to your inbox every day.

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Aperture Card Scanning London

Our aperture card digitisation and copying service bureau can handle all types of aperture cards – whether it’s a small amount or a large bulk order. We convert these to any required digital format, such as PDF, TIFF, JPEG and CAD. While for large amounts of cards, you may also benefit from our document retrieval software, Halogen, to manage your new digital files.

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HR Document Scanning London

We provide invaluable and secure scanning services for HR departments in London and the South East. Sectors including, healthcare, HR personnel management, employment and recruitment, HR training, and pension companies have all reaped the benefits of HR scanning thanks to us being able to scan anything from employee files to invoices and incoming mail using our secure and fully accredited scanning bureau. Our turnaround times can be as short as 24 hours, so you won’t be without important documents for long!

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Legal Document Scanning London

We provide document scanning services and document management solutions for law firms and solicitors across the UK. We have seen businesses increase efficiency, save money and free up space, all while providing a more secure way to store sensitive information and files. All scanned documents will be OCR processed to enable easy retrieval from text searchable digital files.

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Education Sector Scanning London

Our education sector scanning services have provided an efficiency boosting and cost-effective solution for educational organisations in London that were struggling with funding cuts and poor file management. We are able to scan pupil files, school records and attendance files, along with any other stored file. We understand the need for security when dealing with education documents, so we operate from a secure scanning bureau with ISO accreditations. Therefore, you can rest assured that your documents will be in safe hands throughout the scanning process.

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Medical Records Scanning London

We provide medical record and patient file scanning across London and the rest of the UK by converting paper stored files into fully indexed and OCR processed digital documents. As a result, have enabled organisations to speed up patient waiting times and secure sensitive information with effective digital document management and file retrieval. Scanned documents can be delivered as TIFF, JPEG or PDF images, as required, on CD, DVD, USB, or secure FTP or via our online cloud platform, Pearl Cloud.

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X-Ray Film Scanning London

Our x-ray scanning service can scan any size x-rays from 44mm – right up to 14” x 17” into a range of digital formats, including PDF, JPEG and DICOM. Our services hold accreditations for quality, security and confidentiality, which has resulted in us being trusted by the NHS, oil industry and private medical clinics to digitise x-rays in London, the South East and across the UK. We provide a flexible, scalable and tailor-made service to give organisations easier access and better security for x-rays.

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CAD Drafting and Conversions London

We can convert paper or raster images into fully editable CAD vector files in AutoCAD, DWG, DXF or Micro Station DGN format. Our highly experienced CAD draft engineers can create highly accurate and scaled drawings to any required specifications. CAD drafting and conversion, provides you with fully editable, space saving, and easily accessible solutions to the storing of drawings, plans and maps.

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Choosing us to scan your documents

We have almost 15 years’ experience with providing a secure, confidential and cost-effective document scanning services in London and rest of the UK. We have worked with a number of reputable companies throughout the UK, helping them improve their document management situation considerably. If you would like to read more about the dedication we put into our scanning services. Continue reading about Pearl Scan.

Get in touch

You can contact our team directly on 0845 225 5923 or use our online contact form.

Get in touch

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.