Business card scanning Extremely accurate data capture services

With the help of our accurate business card scanning and data capture services you can create a digital address book of your cards without  needing to spend any money on buying expensive scanners and software. There are various different formats we can present your data in after scanning, such as Microsoft Excel, CSV, Outlook, XML, Salesforce and more. Additionally, we offer nationwide collection service, so you do not have to worry about logistics part either.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Business card scanning and data capture process

To achieve high accuracy of data, we employ double pass processing.  Firstly we process the scanned image with an advanced data capture system after that part is complete, an operator manually checks the data and re formats the data, where automated application could not deliver the required the data.

By implementing double-pass business cards scanning and data capture methodology enables us to deliver highly accurate data capture services.

Once the data has been scanned and captured, the output file is compiled containing the scanned image of the card in colour (both sides) and the data file in the required file format (e.g a csv, Excel, outlook address book, etc.).

If your organisation uses any bespoke CRM system and requires the business card data to be supplied in that format, this can be easily accommodated by our data capture team.

You can read more about our data capture services here

Our business cards scanning includes capturing of the following data (where available) as standard and if your business cards contain any further information that you wish to capture, this can be easily configured and provided in the output data file.

  • Company Name
  • Company Address
  • Company Number (Main)
  • Fax Number (Main)
  • Website Address
  • Contact Name
  • Contact Number
  • Contact Number (Mobile)
  • Contact Email
  • Contact Role

Turn your business cards into a fully functional digital address book

We offer accuracy rate of up to 99.99% and free samples are available if you still don’t trust our word.

Get in touch

To receive a free quotation, call us on 0161 832 7991 or click on the quick quote button to email your enquiry

Contact us

Start your business card scanning today

Comments from our clients

Excellent & efficient service, good communication throughout. Great value for money and highly professional. What more can one ask for? Highly recommended and will definitely use them again.


An efficient, speedy and very friendly service. If you’re looking for someone to scan your business cards I can highly recommend Pearl Scan Solutions.


Their pick up and return service makes them so easy to work with and the quality of the data sent back is as error-free as any database I’ve seen of this type.

Drilling Systems

Read more of our clients comments!

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.