PearlScan

Getting Ready

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Assessment

Before the start of any archive digitisation project, we assess various factors. These include the types of documents you need scanning, archive volume, time and your budgetary requirements. You might also want to choose how you want your documents stored, or specify details on the condition of the material. Whatever your needs, we’ll find the best solution.

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Digitisation Plan

After the assessment, we’ll give you an overview of the archive scanning project from start to finish. You’ll know exactly how your documents will be collected, scanning, digitised and how you’ll receive them back. You’ll also know when you get your files back, and what format they’ll be returned in.

Carrying Out

Collection

Choose whether you want a one-off bulk scan, or if you want documents to be scanned as part of an ongoing process. If you need, we can provide packing assistance and packing supplies to get things started.

Scanning

We use specialist tools to convert archives to any digital format you require. Our team and equipment can scan any archive, including large-format documents, photos or old books.

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Indexation

We index your scanned archive into a digital library that you can access anywhere. They can be sorted by any criteria you need. OCR technology can also be used to extract data and turn your documents into fully searchable digital files.

Finalising

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Quality Assurance

For every document in an archive scanning project, there is a rigorous QA process. This includes removing any foreign objects or dust marks. We also optimise scanned archives for colour and contrast.

Data Delivery

Once your archive scanning project is complete, the files can be returned in several ways. You can receive them via CD, USB or secure download link. We can return the original documents too, but if you don’t want them just yet we’ll store them or shred them for you.

Bespoke Archive Scanning and Digitisation Service Protect your records and free up valuable office space

Get in touch

Confidentiality

Our scanning bureau is accredited to ISO 9001, ISO 27001, ISO 14001, PSI, ICO and Cyber Essentials standards. We also fully adhere to GDPR regulations and our staff members are vetted by DBS.

Scalability

With a flexible infrastructure, we can adapt to any unplanned changes in the project. Start your archive scanning project know it’s in safe hands.

Experience

We have over 16 years of experience helping organisations to achieve their goals. We’ll help you get the most out of your archive digitisation project, regardless of scope, urgency or limitations.

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.