Archive Scanning Service
We provide end-to-end archive scanning and digitisation services. Pearl Scan can scan any kind of document and scan any archive, no matter the size. We operate throughout the UK and Europe.
• Next day UK collection service
• ISO 27001 & 9001, PCI and Cyber Essentials accredited
• Free on-site survey
• GDPR Compliant
Getting Ready
Assessment
Before the start of any archive digitisation project, we assess various factors. These include the types of documents you need scanning, archive volume, time and your budgetary requirements. You might also want to choose how you want your documents stored, or specify details on the condition of the material. Whatever your needs, we’ll find the best solution.
Digitisation Plan
After the assessment, we’ll give you an overview of the archive scanning project from start to finish. You’ll know exactly how your documents will be collected, scanning, digitised and how you’ll receive them back. You’ll also know when you get your files back, and what format they’ll be returned in.
Carrying Out
Collection
Choose whether you want a one-off bulk scan, or if you want documents to be scanned as part of an ongoing process. If you need, we can provide packing assistance and packing supplies to get things started.
Scanning
We use specialist tools to convert archives to any digital format you require. Our team and equipment can scan any archive, including large-format documents, photos or old books.
Indexation
We index your scanned archive into a digital library that you can access anywhere. They can be sorted by any criteria you need. OCR technology can also be used to extract data and turn your documents into fully searchable digital files.
Finalising
Quality Assurance
For every document in an archive scanning project, there is a rigorous QA process. This includes removing any foreign objects or dust marks. We also optimise scanned archives for colour and contrast.
Data Delivery
Once your archive scanning project is complete, the files can be returned in several ways. You can receive them via CD, USB or secure download link. We can return the original documents too, but if you don’t want them just yet we’ll store them or shred them for you.
Bespoke Archive Scanning and Digitisation Service Protect your records and free up valuable office space
Confidentiality
Our scanning bureau is accredited to ISO 9001, ISO 27001, ISO 14001, PSI, ICO and Cyber Essentials standards. We also fully adhere to GDPR regulations and our staff members are vetted by DBS.
Scalability
With a flexible infrastructure, we can adapt to any unplanned changes in the project. Start your archive scanning project know it’s in safe hands.
Experience
We have over 16 years of experience helping organisations to achieve their goals. We’ll help you get the most out of your archive digitisation project, regardless of scope, urgency or limitations.
