Document Scanning Services in London

Collection & Delivery

We provide professional and accurate document scanning services and document management solutions to businesses and individuals in London and across the South East who wish to benefit from the space savings, time savings and cost savings that digital documents bring.

Our secure collection service is able to collect boxes from London and the surrounding areas and deliver them to our secure scanning bureau. Our HQ is protected with the latest security systems to guarantee the confidentiality and security of information. On top of this, we are ISO 9001, ISO 27001, ISO 14001 and ICO accredited, as are a member of PCI.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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Advantages of document scanning in London

  • Fast access to documents.
  • More space created.
  • Easy sharing of information and files.
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Book Scanning

Our service can help you digitise your books using both bound and on-bound methods. We convert physical books to any popular format, such as, PDF, kindle, eBook and iPad. We also scan rare/old books, magazines, journals, manuals, comic books and newspapers.

Microfiche Scanning

For files stored on microfiche or microfilm, we provide scanning services to digitise the documents and bring a range of benefits. We can scan 16mm microfiche (jacketed or Diazo copy), 35mm microfiche, combi microfiche, COM microfiche, 16mm Microfilm Reel/Roll/Spool, 35mm Microfilm Reel/Roll/Spool and microfilm cartridges/cassettes. We can then convert all files to popular formats such as PDF, TIFF or JPEG

Bulk Document Scanning

We have the infrastructure to cater for large bulk scanning projects with a quick turnaround at an affordable price for our clients. All files are indexed once they have been digitised, while OCR processing can be applied in order to make it easy to find the document/s you need among the digital files. We are also able to provide our document retrieval software, Halogen, free of charge to assist with managing your files.

Invoice Scanning

We have the data capture technology to scan invoices in high quality capturing, indexing and OCR processing all of the relevant data. We can scan invoices of any size and convert them to PDF, PDF searchable, TIFF and JPEG files. This service is also compliant with HMRC guidelines.

Survey Scanning

We can scan different kinds of surveys without the need for a specific layout, thanks to our technology being able to be programmed to capture the relevant data and collate it together. Whether you have a large campaign’s worth of invoices to be scanned, or just a small amount, we can provide you with all of the information in your required format, such as Ms. Excel, CSV, XML or SPSS.

Large Format Scanning

For large drawings, maps, plans and any other document up to size A0+, we offer a large format scanning service to help reduce the space taken up by those documents but still keep the accessible. We can provide your digitised documents on CD, DVD, USB, email or secure FTP, and encrypt your files for extra security should you need it.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.