Pearl Document Scanning Blog

News and updates related to the document scanning industry.

Big companies are doing It. Why not you?

Moleskine, BBC and American Airlines Are Doing It. Why Not You?

What do the BBC, Moleskine and American Airlines have in common? And no, it's not that they're all solid brands in the worldwide market (although they are). They're all turning to digitisation to modernise and to improve their business.

It's not just these three multi-national corporations either; it's local councils, universities and colleges and public services and this is because they realise that digitisation is the future and that paper is on the way out. Paper will never leave our scope completely, of that ther's no doubt, but it is something of a blemish in a world that could be more economical and could be more environmentally friendly. The production of paper and the inks that go onto it is still something of a controversial issue, one that a lot of governments throughout the world are trying to aid, but one that continues to be a problem; unethical tree farming. Trees are simply not being replaced properly when they are cut down to be used for paper supplies which, in turns, means there's less oxygen in the world and less natural habitat for wild animals to live within.

going digital imageBut beyond the environmental aspect of paper, there are the benefits that all these businesses are seeing from going paperless. There's the fact that efficiency can be improved dramatically through using simple search terms on your computer to find the documents you need rather than seeking through filing cabinets or even storage facilities for hours on end. This naturally means that more can be done in the day and life is made easier for staff and morale is raised. In times like these when we need to get the most we can for our money, efficiency is of the highest priority and digitising files is the modern day equivalent of the computer itself over the type writer, as the type writer was over the handwritten letter.

Digitisation has also helped companies to save thousands of acres of space over the last few years, which in turn can be used for other things. Companies have even been able to move their important documents out of storage which was costing them thousands per month in order to go digital and avoid the recurring fees which, again, is something that companies are benefitting from hugely in the current economical climate.

As people we love the feel of paper, it's what we have gotten used to and as I mentioned before paper will always be around to something of a degree, but it's time that we realised that going digital is the way forward, not just in our electronic and entertainment lifestyles via television and Blu-Ray players, but the way that we work every day whether in our office or at home.

Digitisation save time, money and space, there's no denying that, so there's no reason not to look into it a little deeper.

Green Office Week

Green Office Week – 9th-13th May 2011 How Will You Help?

Printing and distribution company Avery have announced an initiative known as Green Office Week which is starting to take off across the UK and Europe and has been endorsed by the Government as well as many local councils. The initiative is made to encourage people to be more green in the way they work and what they do around the office. Their official website is quoted as saying:

Green Office Week is an award-winning initiative designed to address green issues in the workplace and encourage office workers to spring into action and adopt practical ways to help the environment.As well as raising awareness, the week will encourage offices to review purchasing habits in line with environmental targets, devise action plans for the future and celebrate the achievements of people who consider the environment at work.

This is in fact an excellent idea as this encourages people from all different kinds of working life to be more green and efficient around the office and the benefits that can come from that both for better environmental benefits as well as developing staff morale.

green office week

Some of the things that will be happening during the week will consist of: Here are some of the activities designed to help you turn your office into a green office:

  • Between Monday 9th to Friday 13th May, organisations will be encouraged to think about practical ways in which they can make a difference to the environment.
  • Each day has a unique theme and includes Action on Energy, Action on Travel, Action on Waste, Action on What you buy for the office and a celebration on Friday.
  • You can access information about environmental issues from responsible purchasing and recycling to reducing your carbon footprint. You can also get involved and .
  • The exclusive, limited edition Green Offices for Dummies Guide is back for the third year! It's packed full of practical hints, tips and case studies with input from a leading Corporate Social Responsibility (CSR) expert who advises businesses across the UK and Europe with their CSR.
  • Take part in our TwitCam which will be led by CSR expert, Nicky Amos and the Green Office Week Ambassadors. It's an eco-friendly and fun way to share ideas and tips with other people in green offices around the country.
  • By the end of the week we hope to celebrate a change in the attitude of employees across the UK. And for you all to give yourselves a big pat on the back that you have taken the first steps to make your office greener.

They even offer a free Green Office for Dummies guide to get you started. So it's all very involving, educational and helpful. But as always there are issues with schemes like this. Firstly, they usually have to end. A lot of the time events and 'weeks' can be seen as novelties and not carried on after the actual time-frame, which can also be seen as a way of having a bit more fun at work. I hope it is, I really do, but these things can be quickly forgotten and moved away from when, right now, we need to be concentrating on the environment and improving our efficiency, jointly and as much as ever before. There are a number of ways that the environment can become a better place in and around the office and it happens to be in an industry where I work; paper and documents. As marketing manager here you can ask anyone that knows me; I am incredibly passionate about doing whatever we can to improve the environment and one of the things I really love about this company is how we can help companies from all walks of live, across the UK, not only improve their effects on our eco-system, but how we can often improve their efficiency ten-fold. As has been illustrated in the past, recycling and helping the environment is a very good thing to do, but can end up costing more. This isn't always the case. Every day I take the bus into work and I recycle to the best that I can and I am proud when I do that, so it encourages me to work for a company that can help in this way as well as improve these companies working processes. And what we do...actually isn't that costly either. I'm talking about document scanning on a larger scale and converting all documents into digital files. This means there is less paper around and more organisation and efficiency as all the documents and files are in one place, but beyond this;

green document scanning

it encourages worked to carry on with being digital rather than printing.

- files can be found in a blink of an eye rather than having to search through hundreds, if not thousands, of files.

files can be shared between desks and offices; not by being printed, but by being transferred through email or over the company network.

This saves potentially immense amounts of money on a year by year basis as well as improving the environment by using considerably less paper and considerably less ink, cutting company costs as well as environmental ones too.

We can charge from as little as 1p per sheet for large scale projects and can index the files very cheaply too and we can also send your files through our specialist OCR system if you need which will render the digital files searchable by text which will make finding reference numbers, names and addresses a great deal easier.

These days this is the simply the best possible way to help the environment whilst saving your company countless hours and potentially thousands of pounds per year.

Find out more on our official website.

Why stop after the one week of Green Office Week when you can continue to help long after? It's a fantastic initiative and one that should become something that operates in the office every day of every year.