Why OCR is revolutionising businesses all over

July 25th, 2016

In many office environments huge amounts of time is spent on unnecessary tasks such as inputting data, or searching through piles of documents and files to retrieve information needed to complete a task. The growing trend of document digitisation, enabled by document scanning providers such as Pearl Scan, is helping to reduce time wasted and when coupled with OCR technology it is revolutionising businesses all over.

OCR (optical character recognition) is the process of converting a scanned document into fully editable and searchable virtual files, transforming paper documents into formats such as Microsoft Word, Excel spread sheets, CV files and PDF searchable documents. When processing a scanned digital file with OCR technology, highly useful documents are created as a result which can allow businesses to have easier and quicker access to streams of data in a digital format.

Naveed Ashraf, Managing Director at Pearl Scan said, “Implementing document scanning solutions is a great way to free up space and de-clutter any office, but without the addition of OCR these files are simply stored virtually as opposed to in physical format. Applying this technology to the files that are scanned can revolutionise businesses by helping to organise the vast amount of data that lies within these paper documents, and presenting them in a way which easy to search and analyse.”

Ashraf continued, “Ultimately, processes are streamlined, meaning that organisations can respond to the needs of their customers much more efficiently and effectively when using OCR.”

OCR intelligence can be applied to any digital document that contains text information, and can be used to speed up the workflow of a wide range of industries and job roles that rely on large amounts of paper files and physical databases every day. Reducing time that was spent manually going through piles of documentation to a simple keyword text search, OCR helps businesses to make intelligent use of the information held within their archives.

Pearl Scan is a nationwide provider of document scanning solutions and offer three levels of OCR conversion, each option formulated to meet specific technical requirements. 

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.