Document scanning and digitisation is not a new technology or process, yet it is being adopted by a range of industries at differing rates. While there are large scale campaigns to see the NHS move to a totally paperless operation and many libraries and archives are making the move to digital, research has shown that the Accounts Payable sector, driven by invoice scanning automation, is embracing document scanning at fast speeds.
Accounts Payable benefits from invoice scanning automation
The research, conducted by AIIM aimed to understand the use of paper in the workplace. Amongst other findings, it revealed that paper use was decreasing in Accounts Payables and Accounts Receivables departments by 41% and 39% respectively. Within this, invoice processing specifically was experiencing an, on average, 34% reduction in paper use.
At Pearl Scan we’ve long been promoting the benefits of invoice scanning automation and other invoice scanning services, and the findings of this research show that other organisations are also enjoying the business advantage this service can bring, resulting in this document scanning trend.
Cloud storage platforms leading the way
When further discussing the future of paper-free offices, the study also tackled the subject of cloud platforms. It found that 18% of respondents were actively looking into implementing the Cloud into their operations.
Why it makes sense to use our invoice scanning automation service
At Pearl Scan, we also understand the role that cloud based document storage platforms play in helping to realise a truly paperless office. That is why, as part of our invoice scanning automation service, customers also get access to our complimentary, in-house document management software, Pearl Cloud. Using this it is possible to store, manage and access scanned invoices and related documents at the simple click of a mouse, reducing the time that is wasted on searching for such files every day. This software is given to clients who use our invoice scanning service free of charge, making it silly not to use such a solution!
With the benefits of using invoice scanning automation so clear and simple to achieve, it makes sense for any accounts department looking to invest in better workflow processes for their staff to use it. Here at Pearl Scan, we’ve been helping finance teams to increase efficiency using document scanning for over a decade. Learn more about how you can also boost productivity using the service online.