Where Next for Document Management?

February 27th, 2015

From The Cupboard to the Cloud – Where Next for Document Management?

It’s the question on many people’s lips; where will document storage go next? Since the dawn of the 20th Century, we have been obsessed with making things smaller. Then we reached the point where smaller was literally as small as it could get. Consumer devices such as mobile phones and televisions got to the point of being almost too small so they went bigger again with add-ons of course.

Mobile phones got to their smallest around the mid to late 2000’s. The dawn of the smart phone, a technical innovation in itself, meant that phones were suddenly bigger again, but with good reason. The same goes for TV’s. In the 50’s, 60’s and 70’s it was a priority to get them as small as they possibly could, and when this was achieved, they realised that going small wasn’t a benefit for a TV, it was a hinder. So now we have TV’s of all sizes, 40″, 50″ and up to the size of your wall if that’s what you want.

This near obsession with making things as compact as possible is also shared by the document storage business. However it’s not an option for this market to go big again when we can’t get any smaller, so where do we go next?

We are at a point where cloud computing has taken off big time with all numbers of services popping up for businesses and personal archiving alike with the likes of Dropbox and Google Drive leading the way. With these services, some offering quite handsome free packages as well as even better paid ones, it is possible to store quite a bit of your life in the ether as well as share files between your office and home computers and vice versa. The likes of Amazon and Apple have also jumped on the train with Apple’s own surprisingly-titled iCloud still a popular choice for Apple users despite its recent controversy.

In the past few years, many businesses and even your average Joe have been uploading their documents through cloud technology and it has faced its fair share of controversy, particularly regarding security. Apple’s iCloud was recently hacked and dozens of ‘nude celebrity photos’ were released. However; while the hacking dominates the news, huge global brands, IBM and SAP provided their backing to the innovative technology with proposed plans to create their own cloud platform for companies to utilise.

This just goes to show that despite criticism for cloud document management, businesses are still seeing the benefits. Regardless of hacks, it is still safer to have all of your documents securely accessible online rather than sat in a filing cabinet in a damp office where they could be easily damaged, lost or stolen without backup.

No one knows what the future will hold for Cloud technology but what we do know is that we as humans like things a certain way. We like to be able to access our files quickly and easily without too much hassle or too much change. Change is the big word as we always talk about change and how everything can be better with change. Politicians use it more than anyone else as they know what a powerful word it can be in practice. As people, however, we don’t like things to change too much, especially when it comes to the way that we work. Storing documents and files in the cloud is a big jump forward and it is even reflected in the name; suggesting something large, way above us and almost is suggestive of somewhere where we don’t belong. The power and the capabilities are there for all to see, but we are also very much set in our ways.

This is why, at least for now, many still feel that having documents digitised and hosted on a computer network throughout the office is the best way to do it. It lowers a bridge to the future which is, inevitably, the cloud. It just allows that little bit of breathing room to get used to being more reliant on technology and less so on paper before the big push to everything being out there flying around in the clouds. And that, as people, is what we really need.

If you would like some more information on the document scanning services we provide including the use of our very own cloud system, Pearl Cloud, get in touch today to speak to a member of our friendly and experienced team.

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Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

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Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.