Things to look out for in your scan on demand provider

December 20th, 2016

Putting your faith and trust in a data capture specialist is a big step and not something that should be taken lightly. Whether your business is an old hat turning its attentions to the modern world or a new kid on the block just looking to streamline, there are certain things you should look out for when hiring a scan on demand provider.

If you’re new to the idea, simply haven’t outsourced your scanning needs before or have been burnt with the scanning light before, we’ve popped some of the most important things to look out for when searching for a scanning specialist for your business.

Look out for: A secure storage facility

Any data capture specialist should boast about their excellent storage facilities. Whether it be an electronic cloud for scanned files or physical storage for hard copies, one of the most important things a document scanning specialist can do is keep their clients’ information secure – regardless of how sensitive or private it is.

Look out for: Qualifications of staff

A highly trained workforce speaks volumes about a business. It is so important for companies to invest in their staff for so many reasons, but making sure they can do the job in hand is right at the top of the list. Investigating how much effort companies put into their staff will help you to decipher their commitment to the industry, their staff and of course, your wellbeing.

Look out for: Pricing

If it’s too cheap, it won’t be good quality, and if it’s too expensive, you’re going to get ripped off. There is no fixed price when it comes to document scanning and scan on demand services, so every company can charge what they want. Make sure you know what you are getting and when you will get it before signing on the dotted line.

Look out for: Real, honest advice

We know it’s difficult to get your head around something you may not know a lot about, which is why it’s important to get honest, professional advice before committing to anything. Any data capture specialist worth their salt will provide you with all the answers to all the questions you have to ensure you are armed with the information to make an informed decision about you and your business.

Are you on the hunt for a data capture specialist? We have over 10 years’ experience working with companies of all sizes to help transform their business and unleash the power of digital. Get in touch with us today

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.