Payroll, by default, is a document-dense sector. Files, folders and timesheets are all common in payroll departments, however as technology has moved on so has how payroll works. And now the idea of a paperless payroll department is
Once, payroll departments were full to the brim with physical documents, filing cabinets and bursting folders. However now, thanks to computer software, that is no longer the case. Payroll departments now rely more heavily than ever before on software and technology. That being said, many payroll departments still use old processes meaning they still rely heavily on physical documents. And as a result, a number of procedures within the departments are still paper-based. But what are the benefits of turning your payroll department into a completely paperless one?
The impact businesses have on the environment is all the more prominent in this conscious day and age. All businesses are now looking to reduce their carbon footprint in order to meet targets and promote their business as an eco-leader. And turning one of the most paper-driven departments into a wholly paperless one is a superb way to do this. Businesses will reduce the amount of paper they use tenfold, which can then be put into CSR strategies and can even help them to win industry awards.
How much do you spend on ink, toner, paper and replacing printers? If you add it up over the course of a year, that figure is sure to run into hundreds, or even thousands, for a medium or large businesses. By making the switch to paperless systems you will save an incredible amount of money – not only in payroll departments, but business-wide.
Productivity has been shown to be greatly reduced when working with paper. Searching for files and folders wastes hours every single day. And in payroll departments, that can be heightened. An overabundance of paperwork can make it difficult to find documents quickly, thus causing delays and time-wasting. By turning payroll departments into wholly digital departments, files can be found with a few clicks of a mouse – in no time at all.
There’s no denying that the future of the world is digital, and businesses are at the forefront of that. By making the switch now you will ensure you are able to compete for years to come by futureproofing your businesses in the increasingly competitive marketplace.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.