Document scanning and management technology has revolutionised the way a wide range of businesses operate, freeing up time and saving money for medical companies, educational institutions, logistics firms and corporate offices alike. In fact, almost any organisation that relies on large amounts of information that is currently found in physical format can benefit from document digitisation, and by scanning legal documents law firms are another sector addition to the list of companies that can achieve better outcomes thanks to the document scanning technology.

The benefits

For any business, choosing to scan and digitise files and then storing them on a hard drive archive or a cloud-based server can help its day-to-day operations in many ways. The benefits of legal scanning are no different:

·         Save time – no matter how organised a storage or filing system may be, physically searching through piles of folders can be time consuming. If a person requires access to specific documents in order to complete a task, choosing to scan and manage these files digitally can dramatically reduce the time spent searching for each document down to a click of a mouse. When using OCR scanning technology text is even more searchable, and it is easy to find a specific line or section within even the largest of documents.

·         Save money – businesses that handle and archive large amounts of physical documentation often need to pay costly monthly fees, keeping these documents in an external storage facility. Scanning these files and storing them digitally instead is free, and from one initial cost a lifetime of investment is returned.

·         Reduce risk of destruction – by nature, physical documentation is destructible and can get lost, which can be detrimental to many businesses. Digitising important documents can ensure that vital information is always retrievable when it is needed.

The uses

Saving time and reducing the risk of destruction are two very important matters to the legal profession, especially when dealing with case files that requires evidence and forensic documentation. Legal document scanning can help a solicitor, paralegal and legal teams, find the information needed to win a case at a much quicker time than the opposition, benefiting both the firm and the client equally.  Preserving important documents in digital format can also help to back up any point made by the legal professional. Ultimately, scanning legal documents and managing them digitally can increase productivity within legal firms, leaving clients more satisfied while saving money in the long run.

 Find out more about how document scanning services can benefit legal firms by heading to the dedicated webpage

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.