The Advantages of OCR (Optical Character Recognition)

Those of you who are new to OCR (Optical Character Recognition), or even those of you who are familiar with it, might understand why it may be a useful tool when it comes to digital document storage rather than traditional paper storage, but there are so many advantages of OCR that you might not have thought about. You might even find that some of these will be useful for your company or even sway your decision to have your documents OCR processed.

Lets look at the Advantages of OCR

More explanation of how OCR conversions can benefit your document management.

  • Documents will be text-searchable with OCR processing. From that, it gives you the advantage of using the name of your documents, reference numbers, addresses, etc; when searching through your data base
  • Saving you lots of time when using a digital files rather than paper documents.
  • OCR processing can massively improve your customer services. If you take incoming calls which require you to access documents then having those document available instantly in digital form can make the overall customer experience better due to the speed of searching for the files they need and the ability to edit their contents easily.
  • Your documents can become editable with OCR. We can convert the files to MS Word and any other editable digital formats.
  • OCR allows you to copy and paste from the document itself whether that's in PDF format or MS Word format.
  • With low costing OCR processing. The advantage is that it can improve how your business operates
  • OCR is also known to boost staff morale when their working environment is easier to work within and less paper-centric.

Now you know the Advantages | What's Next?

It is possible to apply OCR conversion to documents which have already been scanned to PDF, JPG and TIFF format and it can also be included in the document scanning services offered here at Pearl Scan.

Contact us today to discover how we can tailor our OCR scanning and conversion service to suit your requirements. We work to find the best possible solution for you.

You can find more information on OCR scanning and conversion on our dedicated web page or you can get in touch with us.

We can provide a free quotation and professional advice

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What Is Optical Character Recognition?

ocr technology

What Is Optical Character Recognition and Why Is It Important?

If you’ve never heard of optical character recognition technology and you’re a bit confused about what it all means, you’re in the right place. The scanning team at Pearl Scan have broken it all down for you – read on for everything you need to know.

What is OCR?

Optical character recognition is a type of technology which recognises characters in different types of files, allowing it to identify data and make it searchable. It can convert a range of files including scanned paper text documents, digital images and PDF files.

It gives users the opportunity to edit text from a scanned image – something that isn’t usually possible. For example, if you receive an email with an attachment of a scanned image of a letter, you cannot then edit the letter in Microsoft Word or quickly search and retrieve certain data from it.

Traditionally, scanners only have the capacity to take a snapshot of a document and create an image file. You cannot edit the image of the document; OCR technology enables people to extract and edit the content of the document for a number of purposes.

How does it work?

OCR technology analyses the structure of a document and breaks it down into different elements. Blocks of text, images and other formatting features are all separated, and the program starts work on the text. Lines are divided into word, and then it begins to recognise each individual character.

Benefits of Using OCR

The development of optical character recognition brings so many benefits, especially to businesses. Here are just a few:

Data capture

OCR can be used to rapidly capture data from a number of documents, including feedback forms, surveys and questionnaires. Once these are scanned and stored digitally, in Excel or any other program you choose, the technology allows for fast searching, creating searchable PDF documents, to analyse the results.

Easier sharing

With most people having smartphones with cameras, it’s never been easier to snap things on-the-go and email to colleagues. However, most people wouldn’t have done this for important docs such as medical files or legal transcripts, as it’s not usually possible to save images as text files. With OCR it’s easy to convert, and then edit the documents if needed. This saves precious time in busy offices where there is no time for walking up ten floors to different departments to pass files and documents!

Editing old documents

Maybe you’re a publisher and want to re-visit old texts – simply send them to Pearl Scan headquarters to scan, and you can easily edit them from your computer. Perhaps you’re an office manager or HR manager and want to convert to a paperless office – scan all your paperwork and edit employment records, work processes and more instantly.

To find out more about OCR scanning, visit our dedicated page: pearl-scan.co.uk/scanning-services/ocr-scanning-conversion

Ikea: A world without books

ikea-digitisation

A world without books: Ikea redesigning its bookshelves

Steve Wright takes a brief look at why Ikea is making its bookshelves less for books...

 

It's interesting to know that one of the world's biggest selling furniture manufacturers and closet King of Scandinavia, Ikea is actually building bookshelves not made to house books anymore. You could therefore argue that the bookcases that we are seeing are in actual fact cases...which means they're just storage cabinets, but no, these are in actual fact being marketed as bookshelves (it seems that the word has grown a meaning of its own). The new Ikea bookshelves, first talked about by Gizmodo and The Economist in a terrific article on the state of digitisation and books, will be deeper and more display orientated.

 

Next month IKEA will introduce a new, deeper version of its ubiquitous "BILLY" bookcase. The flat-pack furniture giant is already promoting glass doors for its bookshelves. The firm reckons customers will increasingly use them for ornaments, tchotchkes and the odd coffee-table tome-anything, that is, except books that are actually read.

 

billy

It just shows that the times they are a changin' as a great singer-songwriter once said over 50 years ago. I had a few of his CD's too, until I decided to digitise them too. Didn't see that one coming, did you Bob?

As I've mentioned before, books won't die, despite the rise of the Amazon Kindle and Apple iPad, but there will be significantly less of them around to blow the cobwebs off.   If you're interested in having your books digitised, please visit our book scanning page for more information. Or give us a call.

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