The Advantages of OCR (Optical Character Recognition)

Those of you who are new to OCR (Optical Character Recognition), or even those of you who are familiar with it, might understand why it may be a useful tool when it comes to digital document storage rather than traditional paper storage, but there are so many advantages of OCR that you might not have thought about. You might even find that some of these will be useful for your company or even sway your decision to have your documents OCR processed.

Lets look at the Advantages of OCR

More explanation of how OCR conversions can benefit your document management.

  • Documents will be text-searchable with OCR processing. From that, it gives you the advantage of using the name of your documents, reference numbers, addresses, etc; when searching through your data base
  • Saving you lots of time when using a digital files rather than paper documents.
  • OCR processing can massively improve your customer services. If you take incoming calls which require you to access documents then having those document available instantly in digital form can make the overall customer experience better due to the speed of searching for the files they need and the ability to edit their contents easily.
  • Your documents can become editable with OCR. We can convert the files to MS Word and any other editable digital formats.
  • OCR allows you to copy and paste from the document itself whether that's in PDF format or MS Word format.
  • With low costing OCR processing. The advantage is that it can improve how your business operates
  • OCR is also known to boost staff morale when their working environment is easier to work within and less paper-centric.

Now you know the Advantages | What's Next?

It is possible to apply OCR conversion to documents which have already been scanned to PDF, JPG and TIFF format and it can also be included in the document scanning services offered here at Pearl Scan.

Contact us today to discover how we can tailor our OCR scanning and conversion service to suit your requirements. We work to find the best possible solution for you.

You can find more information on OCR scanning and conversion on our dedicated web page or you can get in touch with us.

We can provide a free quotation and professional advice

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5 Facts about OCR

Managing your documents a better way with Pearl Scan Group

How Do Document Scanning Services Help You?

Document Scanning and Going Digital – The Advantages

Reduce storage cost and digitize your files

Store-to-Scan: Another option to reduce storage cost and digitize your files

Our store-to-scan model has revolutionised the way an organisation store documents. Our innovative process can help your company save in storage cost and retrieval costs.

This is how Store-to-Scan works

We collect your document boxes, from your offices or from your storage provider anywhere in the UK, we store the boxes in our safe warehouse facilities free of charge.

Based on your file storage period, we start scanning the most recent files and shred without scanning the expired files.

For example if your file storage period is 6 years and you have files in the archive dating back to 2008. We will start scanning the most recent year's files from 2014, then 2013, 2012 and shred the year 2008 files without scanning in 2015 and year 2009 files in year 2016, and 2010 files in 2017. So in three years the latest three years files will be scanned but the oldest three years shredded.

So in three years, you will eliminate the total cost of storage as well as will have received three years free storage service and spread the cost of scanning over three years.

Typically we scan the following types of documents:

  • HR Records
  • Legal Documents
  • Project Folders
  • Customers Files
  • Legal Case File
  • Property Files
  • Delivery Notes


Pearl Scanning Company has different document scanning solutions that can be tailor for your company's needs. We provide record scanning solutions and record management solutions throughout the UK, no matter how small or big the project. We are a document scanning company certified ISO 9001, ISO 27001 and ISO 14001, find out more about our record management certifications.

Read more about Store-to-Scan

Please call or email us to discuss your requirements.

Top 10 Document Management Innovations

The 10 Most Innovative Moments in Document Management

American document management provider Cintas Corporation created a list of the top ten moments in the history of document management. Yes, you heard that right, they took the entire history of document management and picked ten moments of brilliant innovation.

The interesting article was written in 2012 to celebrate their tenth birthday as a company. While you might expect the list to consist of the best innovations in document management software, they have taken it way back as far as 5000 BC.

The top 10 ranges from the 'original tablets' made from stone in 5000 BC right up until the birth of the internet in 1982. These are all great and monumental moments in the history of document management and, given the opportunity to develop the list, others might have included things like the ability to copy effectively between folders from within a single piece of software or the ability to have admin users which can decide which staff accesses what files and other features that came with the development of the internet and the digital age.

One entry which did make it to the list was OCR (Optical Character Recognition). Although seen as a modern innovation OCR was actuallyocr-search first developed in 1914, nearly 100 years ago. It makes for a truly fascinating read as we are told the origins of OCR and its development into the software we use today at Pearl Scan.

Other less technical entries are also included like the eraser, which you may be surprised to learn was created in 1770! Technology has definitely moved on since then with companies given the option to store documents digitally and have hard copy documents scanned and digitised to reap a number of benefits.

Here at Pearl Scan, we offer a hugely successful range of document scanning and document management services. For more information and for a free, no obligation quote, get in touch today.