Scanning experts highlight benefits of e-archiving

September 23rd, 2016

Document scanning has become one of the most talked about methods of keeping files safe and secure. A way to minimise clutter, improve staff efficiency and save money on costly storage, in this digital day and age, traditional forms of filing are rapidly becoming outdated.

E-archiving is one of the best ways to protect old documents and kick-start a business’ move towards digital technologies while meeting all relevant security protocols and company policies. And Pearl Scan, one of the leading document scanning specialists in the UK, is determined that every business see the unbeatable benefits for themselves.

Naveed Ashraf, Managing Director at Pearl Scan Group said, “There’s no denying the world is racing towards a fully-digital future. The tangible benefits digitalisation offers for businesses cannot be underestimated. Yet many are still reluctant to make the switch through fear of the unknown. E-archiving offers up pure, workable benefits with no downsides, and the sooner companies realise this, the better off they’ll be – both in their pockets and throughout the business as a whole.”

It’s estimated that office workers spend between five and 15% of their time reading information, but up to 50% of their time hunting for it. Yet sometimes, they never find what they are looking for; 7.5% of all documents get lost, while 3.5% of the remainder get misfiled. And all of this comes at a cost. Filing a document manually costs approximately £20, finding a misfiled document costs around £120 and reproducing a lost document costs about £220.

And it’s not just in their pocket that businesses can make a real difference. “It’s becoming more and more important for businesses to lead the way and make a shift towards ‘greener’ means,” adds Naveed. “E-archiving and digitalisation really shows customers and staff alike how much they are committed to supporting a sustainable future.”

Its estimated that paper in the average business grows by 22% a year. This means that without making significant changes, a business’ paper archive will double in just three and a half years. But by making a small change now, businesses can really help to change the future landscape of the world. It’s been said that for every 2204 pounds of paper recycled, which equates to around 75 archive boxes, approximately 14 trees and two cubic meters of landfill space can be saved. And all of this can of course be added into a company’s CSR and further raise its profile.