Despite being repeatedly told that the worst of our economic times are behind us, there are more businesses failing each and every day.
Businesses need to continue cutting costs and yet also somehow set themselves up for the future, to add some element of progress. Cutting costs tends to mean that staff have to do without things that they’re used to and work with less when what they usually need is more. This causes problems within the company on multiple levels and those aren’t always problems that can be avoided, such is the way business works these days.
There are few ways that businesses can save money while improving productivity and making staff happy. These solutions tend to be the equivalent of the Holy Grail and can usually cost as much. One of the resources that companies are starting to use much more, however, is document scanning through outsourcing to scanning companies and digital management services to replace their old paper based system. This might sound like quite a big change but it can actually have a major impact on the way that your company works at the same time as not costing the earth and actually saving you money in the long run.
Document scanning companies are used because of the sheer quantity of documents they can convert on a daily basis. This means that thousands of your files can be converted per day at a low cost. They will also be indexed and sometimes OCR technology is used to make the documents easy to find on computer systems.
Going digital on a larger scale with document scanning services can save you time, space and costs. That’s the recent plan for a lot of struggling businesses and it can be a pretty fool proof one at that. Because the documents are digital, they are easier to find when compared to a member of your team searching through filing cabinets looking for a file and hoping it has been put back in the right place which often is not the case.
Space saved from disposing of those documents as well as the cabinets that hold them or even document storage which costs on a monthly basis, is also a major plus with handling your documents digitally. You will also save costs of paper and printer ink, not to mention the reduced need for the printers, themselves. Also, as we know, time saved and increased efficiency saves the company vital money too.
The majority of digital document management systems tend to be very easy to use because they have to be to make sure everyone can work them from a tech expert down to a complete newbie in the computer world. Staff work differently but one thing going digital has been shown to do is actually to improve the morale of staff as their working lives are made considerably easier because of the new but simple system being put in place.
For many businesses, this can be the difference between going under and staying in business. Managing documents through document scanning is one of the few great money savers that a business can take advantage of and one that ought to be considered by all organisations that deal with documents and files on a regular basis.
If you would like to find out more about how document scanning and digital document management can help you and your company, get in touch today. For a free, no obligation quote for your scanning project, complete our online form by following the relevant links below.
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In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.