PearlScan

Reduce storage cost and digitize your files

September 18th, 2017


Store-to-Scan: Another option to reduce storage cost and digitize your files

Our store-to-scan model has revolutionised the way an organisation store documents. Our innovative process can help your company save in storage cost and retrieval costs.

This is how Store-to-Scan works

We collect your document boxes, from your offices or from your storage provider anywhere in the UK, we store the boxes in our safe warehouse facilities free of charge.

Based on your file storage period, we start scanning the most recent files and shred without scanning the expired files.

For example if your file storage period is 6 years and you have files in the archive dating back to 2008. We will start scanning the most recent year’s files from 2014, then 2013, 2012 and shred the year 2008 files without scanning in 2015 and year 2009 files in year 2016, and 2010 files in 2017. So in three years the latest three years files will be scanned but the oldest three years shredded.

So in three years, you will eliminate the total cost of storage as well as will have received three years free storage service and spread the cost of scanning over three years.

Typically we scan the following types of documents:

store-to-scan-01

Pearl Scanning Company has different document scanning solutions that can be tailor for your company’s needs. We provide record scanning solutions and record management solutions throughout the UK, no matter how small or big the project. We are a document scanning company certified ISO 9001, ISO 27001 and ISO 14001, find out more about our record management certifications.

Read more about Store-to-Scan.

Please call or email us to discuss your requirements.



Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.