Pearl Document Scanning Blog

News and updates related to the document scanning industry.

Exploring scan to SharePoint for companies

Ever since Microsoft released SharePoint in 2001, many business across the world use the customisable document management platform to integrate team projects and share information across organisations seamlessly. Already a popular tool, its recent update has made the platform even more appealing, bound to encourage more businesses from a wide range of sectors to manage their online content using this tool. We understand the potential that this document management system holds for our clients which is why, alongside our wide range of document scanning services, we also scan to Microsoft SharePoint - but why is this beneficial to companies?

Seamless integration of information

As more and more businesses use Microsoft SharePoint as part of their daily workflow, they are creating new content on a regular basis. However, while this new content can be easily accessed by staff using this online platform, access to archive material stored in files, folders and cabinets remains dis-jointed and can cause delays to an otherwise streamlined working day.

Investing in document scanning to SharePoint allows businesses to utilise the full benefits of this advanced content management system, keeping old and archive files relevant and available for use via the tool. By scanning documents to Microsoft SharePoint, businesses can enjoy the benefits of a fully streamlined, integrated library of virtual documents.

Pearl Scan makes it simple

To leverage these benefits, we have developed a custom-built Microsoft SharePoint Bulk Batch Uploader, as well as a Custom Search Web Part. This helps make bulk SharePoint document scanning projects simple and effective.

Our bulk batch uploader imports virtual files to a business's existing SharePoint libraries with the indexing and meta data necessary to integrate it into the existing SharePoint filing system. As well as being intuitively and intelligently located within the SharePoint database, each document is scanned with OCR technology, making it easy for employees to find each file with a simple text search. This, combined with the powerful functionality of our Custom Search WebPart eliminates unnecessary navigation and clicks to search through virtual documentation, integrating archive content into this contemporary document management system even further.

At Pearl Scan, we have over 15 years of experience in developing and implementing document scanning solutions. As part of this, we are constantly tailoring our services to meet the needs of the business world, leading to customised document scanning services such as our scan to SharePoint offering.

If you currently use Microsoft SharePoint and want to work with your entire document library within this document management system, get in touch with a member of our team to learn how Pearl Scan can help.

For more information on how to get set up with SharePoint. Visit Cloudwards, who have an extensive no-nonsense training tutorial.

How digitalisation could be the cure to numerous ailments and diseases

The health secretary may have ditched his flagship pledge to create a paperless NHS by next year, but that doesn’t mean there isn’t a need for a paperless system in place in the struggling health sector.

We all know the incredible benefits paperless processes can bring. And the struggling NHS is often looked at as one of the sectors that can benefit the most from the cost and time savings embracing the digital age brings. However as much as the active NHS can profit from paperless processes, grabbing hold of modern processes behind the scenes can also go a long way.

Medical research and clinical trials are at the heart of the health sector. Without this invaluable research, it would be impossible for medical professionals to do the majority of their jobs. So how can digitalisation help this process become more streamlined and effective to help professionals find answers and even cures to some of the world’s most debilitating and fatal diseases?

Digitalisation can help to accelerate all phases of clinical research and data gathering process

In a world where we are making more breakthroughs than ever before, a system needs to be in place to document these often life-saving bits of research. And often, the faster we can get this documented, the quicker lives can start to be saved. Information can be passed to medical experts in an instant, while the outcomes of trials can also be documented and sent for analysis at the touch of a button.

Operating a paperless system helps to minimise staff cost and the time spent entering data from paper forms

There’s no denying that research – particularly medical research – is expensive. Although in order to be effective, corners cannot be cut, there are ways processes can be cheaper. And paperless systems should be at the heart of that. It’s been well-documented that paperless systems minimise wasted time and staff cost, so why shouldn’t this be implemented in medical research?

Computers help to eliminate manual data mistakes and improve accuracy to 99.99%

The need for accuracy in the medical field cannot be underestimated. However in such a busy area, this can be hard to guarantee – unless the switch to digital procedures is adopted that is. It’s been proven that computers help to improve accuracy universally, but in the medical field, they eliminate the manual data errors, resulting in improved accuracy of 99.9%.

Despite the undeniable benefits paperless processes can bring and the numerous lives it can help to save, it’s still widely acknowledged that clinical development and medical research is still largely a paper-driven process. But it doesn’t have to be.

To find out more about our dedicated and confidential medial research and clinical trial scanning and hosting services, get in touch today.

“How to increase efficiency at work? The answer is simple” says Pearl Scan

Amongst other goals such as driving sales, encouraging innovation and retaining loyal clients, increasing efficiency at work is a key concern for any smart business leader

While it may seem like there is no clear answer, Pearl Scan reveals how simple the solution can be when using document scanning.

Pearl Scan is an expert in the realm of document digitisation, using this technology to curate a range of workflow solutions that were designed to answer this ultimate question. How to increase efficiency at work? Peal Scan can help.

Naveed Ashraf, Managing Director at Pearl Scan revealed,

"In this fast-paced business world, efficiency is of critical importance to any CEO or management team, yet in the quest for the ‘golden’ answer they overlook the underlying problem. Dealing with huge amounts of paper documentation, as many industries do on a daily basis, is a huge hurdle in the race for ultimate efficiency. Document scanning services streamline these workflows, giving employees instant access to the data they need in a virtual format, allowing them to perform better at work."

With 15 years of experience in the industry, Pearl Scan has devised a set of solutions by responding to the need of its clients. As a result it has tailored its services to suit a wide range of sectors including HR, education, legal and more.

A flagship solution for the company, document scanning is a workflow improving solution that can aid any business. By digitising physical files and presenting them in a text searchable format, offices are freed from clutter and workers are empowered with the means to perform to the best of their ability. In addition to this, implementing a cloud based document management software - such as Pearl Scan's in-house solution ‘Pearl Cloud’ – can compliment a document scanning service perfectly, aiding the storage, search and retrieval process further.

Accounts payable teams can benefit from document scanning services too by using automated invoice processing solutions, also offered by the leading digitisation company.

Increasing efficiency at work is simple with document scanning.