Pearl Document Scanning Blog

News and updates related to the document scanning industry.

Businesses reap benefits of accurate finances with invoice scanning automation

The finances of any business is the glue that holds it together, ensuring that staff and bills can be paid while also leaving a profit for the company in question to maintain its continued success year upon year. For this reason, it is important for accounts departments to have accurate data when organising these files. Invoice scanning automation provided by Manchester and UK based document scanning company Pearl Scan gives businesses the confidence they need, helping them to avoid costly mistakes.

The invoice scanning solutions from Pearl Scan utilise the latest scanning machinery, operated by highly trained experts to streamline accounts departments across the country. The leading document digitisation provider offers its document scanning services throughout the UK, including Manchester, London and Birmingham, empowering businesses of all sectors and from all corners of the UK with its high-standard data capture solutions. Alongside other custom scanning services such as HR document scanning and microfiche scanning, Pearl Scan’s invoice scanning automation is quickly helping its clients reap the benefits of accurate finances, providing the solution to many problems often seen in physical, traditional methods of accounts file organisation.

Naveed Ashraf, Managing Director at Pearl Scan said, “So many offices are stuck in their conventional methods, choosing out-dated solutions simply because someone claims ‘that’s how we’ve always done it’. When dealing with accounts, many businesses simply cannot ignore the common, costly mistakes such as lost invoices or inaccurate data input that continuously occur in the department. Document scanning and OCR technology ensures that every invoice, purchase order, goods received note and more is securely stored in digital format, available for use with a simple text search.”

Pearl Scan combines over 15 years of experience in the industry and its dedication towards its customers to offer document scanning solutions targeted toward accounts departments that stand out amongst its competitors. As well as scanning and digitising data, the innovators in data capture technology offers its in-house cloud-based document management system, Pearl Cloud  free of charge to those that use its services. 

Pearl Scan urges HR departments to embrace digital too

In 2017 the professional environment is transforming. Office buildings, as they were conventionally known, are quickly becoming a thing of the past as remote and flexible working is quickly becoming the norm. This move towards an increasingly mobile workforce is largely enabled by innovative technology making it possible to complete tasks and many job roles can be completed from almost any location. As a wide range of industries and departments within them are utilising digital tools to enable this change, national document scanning service provider Pearl Scan urges HR departments to follow suit, providing the skills and facilities to do so.

Naveed Ashraf, Managing Director at Pearl Scan said, “Working in HR means that you must be able to form great relationships with the staff that you are responsible for. As these workers are quickly switching from stable, regular positions to operating on a much more mobile, remote basis then it is vital that this sector responds to this trend in order to stay relevant to staff. Something as simple as switching to using virtual files on a cloud based HR document management system be a great way to update workflows effectively.”

While there still be many businesses operating in traditional ‘desk based’ situations, the need for allowing flexible working in the future is becoming more and more apparent. A survey by highlighted that 46% of the junior staff members questioned felt that being able to work from home would improve their overall happiness at work, with 32% seeing flexible working as being a main workplace motivator.

With services such as employee file scanning and HR document management, Pearl Scan offers document scanning solutions that are tailored specifically towards the needs of this crucial and developing industry. With HR files scanning services, Human Resources managers can quickly send and receive important employee documentation in a virtual format, to be viewed on a PC, smartphone or tablet. With this improved flexibility, HR departments can communicate and operate effectively with their workforce as it becomes increasingly more mobile.

Pearl Scan has been helping its clients save money, increase productivity and revolutionise its working days using document scanning technology for over a decade, investing in state of the art technology and highly trained staff to ensure that every job is completed to the highest possible standard.

Preserve classic tales for generations with book digitisation services


Since ancient times, storytelling has been a cornerstone of culture and exchange of knowledge. For thousands of years the greater part of this was done by oral tradition, as only religious leaders or the wealthy had the advantage of literacy. However, as education become more accessible, more information was written down and shared on paper.

Beowulf is one of the oldest known examples of literature written down, a tale that is still cherished by many today (most recently adapted to the big screen in 2007, in a version starring Angelina Jolie, Ray Winstone and Anthony Hopkins.) The original manuscript dates back to as early as the 10th century, and sadly the text has suffered extensive damage over the year. A fire in 1731 has caused hurt that even careful restoration work couldn’t reverse.

It wasn’t until an electronic version of the manuscript was produced that much of the text lost from rebinding and fading over time became visible again, thus preserving this important piece of art for generations to enjoy for years to come.

Literary digitisation not only ensures the lifelines of classic stories, but it also makes them more widely available. Previously, the only way to enjoy a text was to buy a physical copy, yet now with the popularity of mobile devices, digitised version of even the oldest stories can be accessed by anyone, anywhere at any time. For authors, this is a truly exciting prospect; thanks to a book scanning service, readers have direct and immediate access to their work from devices that they are very likely to be carrying with them at all times anyway.

Dracula, A Christmas Carol and The Wind In The Willows are some of the classic tales that rank in the top 50 titles for Kindle eBooks, proving that these stories still resonate with modern audiences. Their conversation to digital format has meant that thought the content of the stories themselves has not aged, the original manuscripts can be protected from further wear- by scanning them into a digital format, the originals can still be examined, but they will not be exposed to excessive handling, which can cause further degradation.

Protecting our literature’s heritage is vital, but it’s also important that these fabulous pieces of history are still available to study and enjoy in their original form, and digital conversion is the ideal solution.

Our book scanning service is perfect for archiving and preserving rare and fragile texts of all sizes in a variety of formats and we can even scan precious books intact, which exposes the pages to less heat than other methods.