Pearl Document Scanning Blog

News and updates related to the document scanning industry.

Making sense of document scanning jargon

When it comes to technology, there’s always going to be terms you don’t understand and phrases that make you investigate further. And when talking about documents scanning, that couldn’t be further from the truth.

The world of document scanning and data capture can seem complex due to all the tech-heavy words and phrases that pop up everywhere. So in order to make sure you know exactly what we’re talking about at all times, we’ve put together a list of the most common phrases we use on a day to basis, and explained what exactly they mean in order to help you make the right decision when it comes to digitising your business.

The Cloud

‘The Cloud’ or ‘cloud computing’ is a general term for hosted services on the internet. It enables businesses and individuals to store files, folders, videos, images and other file formats on a secure platform and allow them to access these from anywhere in the world with an internet connection.

Clouds have become extremely common over the last five years, with an estimated $38 billion spent on cloud computing.

XML

Let’s start with the basics; XML stands for eXtensible Markup Language. It was initially designed to store and transport data and be read by both humans and machines. Just like HTML, XML doesn’t do anything, but instead of changing the way it looks – like HTML – XML focuses on what the data is.

XML can be complicated to understand. Here’s a good explanation to get you started.

JPEG

JPEG may be a popular file type, but it is much more than that. It is a commonly used method of lossy compression for digital images. A JPEG file format is created by choosing from a range of compression qualities. If you create a JPEG – or convert an image from another format to a JPEG – you are asked to specify the quality of image you want.

JPEGs are universally accessed and read by many image programmes.

DPI

DPI stands for dots per inch. Essentially DPI refers to the physical dot density of an image when it is printed. It’s worth nothing that they are different to PPI (pixels per inch), as they are often mixed up.

All of our scanning solutions boast an output of 300dpi as a minimum.

CSV

Standing for comma separated values, it is a file type which allows data to be saved in a table structured format. They can be used with any spreadsheet programme – including Microsoft Excel and Google Spreadsheets – but differ because they only have a single sheet in a file and cannot save formulas, cells, column or row styling.

Hopefully this mini glossary has helped to make sense of the ever changing technology world, as well as made our processes easier to understand.

As always, if you have any questions when it comes to document scanning, data capture or even about us, we’re always here to help. Get in touch now.

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