With the falling costs of tablets and mobile devices it is becoming easier and easier for organisations to adopt a ‘paperless’ or ‘paper-light’ approach to working life.
When devices such as iPads and eReaders first came onto the market, organisations would have been forgiven for dismissing them as too costly but there has been a significant reduction in the price and availability of them recently. You can now purchase basic tablets for as little as £30. As a result, they can now be seen as a more worthwhile investment for companies wanting to reduce their paper usage while also increasing efficiency.
Put simply, they are;
When an organisation is looking to go paperless, they cannot usually rely on the use of static computer stations alone to conduct all of their business when paper is made redundant. In the past, that was where paper documents and files would come into it, but now, when staff need information while away from their desks, it can be accessed on tablets and mobile devices instead. Of course this all only works if the organisation has a digital document management system in place. Also, if they are looking for older documents, they would need to have them scanned into the system so they can be accessed in digital format.
Once all documents have been scanned, they can be indexed and OCR converted to make them searchable through their title, date or contents among many more categories.
It is quite possible, depending on the size of your business, that buying iPads or tablets in bulk to give to staff members on the understanding that they won’t print documents that can be accessed on the move will cut costs massively in the long term. Depending on your paper usage and amount of staff, switching to mobile devices could just be the innovative solution you are looking for to take steps to make your office paperless.
Pearl Scan can help if you choose to switch to a digital document management system and we also provide document scanning solutions. If you would like some more information on how our services can help you, get in touch today.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.