PearlScan

Invoice Processing – Automate and Save

January 16th, 2018

Invoice processing – automate and save

Automatic invoice processing and invoice processing software can differ from product to product but they essentially try to achieve similar processes in what they do to improve your productivity and take the annoyance and tedium out of the actual processing.

Automatic invoice processing

You scan your invoices into the system and from then the data is extracted using ADE or Automated Data Extraction. This is essentially reading your invoices then taking and storing the data from them so you don’t have to. From then the software uses OCR to read the data on the invoice and translate it to a computer readable format.

Once that is completed, if you have an Enterprise Content Management (ECM) system in place, such as Microsoft SharePoint or Oracle, it can be extracted there, considering the software is compatible with your system.

It’s also good to know that software like this is becoming increasingly compatible with many types of scanners, copiers and other devices that can scan the data, which means that there won’t be any need to purchase large scale equipment at a huge cost. After all, one of the major points about using an automated invoice processing system is that it saves you money, and that it will. It can also process files previously scanned which are in folders on your system waiting to be processed.

Simple automation of invoice processing

The above process might seem long-winded, but the simple fact is that it won’t be of great involvement to you or your staff because the process is mostly automated and, with the majority of systems coming with easy to understand instructions on screen, it’s easy enough to manage.

Automatic invoice processing software doesn’t actually come at a great cost either.

After the process has been done by us, your digital invoice files are now on a system. These systems are easy to understand easily, also having simple on-screen instructions. The process of finding the correct document would be quicker and easier.

So, when you consider what you’ll end up saving with the time taken back, which would have normally been sapped by doing the work manually, as well as a huge increase in productivity, the costs look even more minimal. Invoice processing manually is known to cost companies thousands and thousands each year, money that can be very easily saved by automation.

Other known benefits include a rise in staff morale due to not having to complete as many tedious processes which, in turn, leads to better job satisfaction

For the minimal cost a piece of software such as this can be, it would seem a very worthwhile purchase to consider for those companies that deal with a lot of invoices

PSI: Capture invoice processing from us

Throughout this article we have referred to our own invoice processing software, PSI:Capture, but wanted to remain unbiased. However, PSI:Capture offers all of the advantages above and much more besides, so if you’d like to know more about our invoice scanning service and everything that comes with it, please visit our invoice processing page or get in touch today.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.