In spite of where you look, there is contrasting information on the recession and the state of the UK economy. Some report that the UK is completely out of the recession and heading in the right direction while others are predicting a triple dip back into it.
Regardless of the future, this is the here and now. Companies are struggling and going out of business altogether in some cases, even some of the titans that we thought would always be around have proved that they aren’t susceptible to cutbacks and a lack of public spending. It’s one of those situations for businesses and consumers alike that feels as though we’re walking down a tunnel with seemingly no end, but a situation will always feel that way when things are going badly.
What we need, to try to escape this pit, is innovation. Many could argue that innovation costs and, in a time when every penny counts, that’s wishful thinking. However, great innovation to modernise and streamline a business doesn’t have to cost the earth. For example, one area a lot of businesses tend to ignore is their admin departments and other areas where there is a lot of paperwork to deal with. Think about it; these days there is a lot of time wasted on the use as well as the search for paper and documents that are needed at any one moment. Plus, documents can become lost or misplaced by other members of staff, making life harder and wasting a lot of time finding a little information.
So how can this area be streamlined? Two words; document scanning. Document scanning is one of the most overlooked services in business today as it offers so much for businesses. It costs very little to get into place and can save on so many levels, in both the long and the short term. Ok, so it sounds a little simplistic but what it offers isn’t. Getting all of your documents scanned has multiple benefits in both time and space saving, as well as improving efficiency. The other great thing about document scanning is that, depending on the quantity that you have, it can cost as little as a penny per sheet to have them scanned and indexed. Indexing is, to put it simply, naming the file with relevant date, whether this be a client name, a reference number, or anything else that is on the sheet that you would deem relevant when searching for that particular document.
It is also possible to get your documents completely text-searchable thanks to OCR scanning technology, which would therefore enable you to search entire documents looking for particular references. This is very useful for extensive searching and for collecting all documents relating to a particular client or reference.
There are other smaller benefits that help add up the savings. If you become technically paperless, you would no longer rely on paper as much and could therefore spend a lot less on paper and printing supplies such as ink and printers themselves. It may sound minimal but it all adds up when you think about every aspect that document scanning offers.
If you’re interested in finding out more about how document scanning is useful to businesses and organisations, please get in touch or explore our website. You’ll find lots of useful information that is worthwhile and interesting reading.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.