PearlScan

Increase Efficiency and Save Money Going Digital

February 27th, 2015

Increase Efficiency and Save Money Going Digital

Document Scanning and Digital Management Saves Jobs by Increasing Efficiency

As we all know, technology has progressed so exceptionally rapidly in the last 10 years or so that there are devices that can now, essentially, do human jobs. Go into any corporate supermarket these days and, along with the dwindling numbers of staff on checkouts, you’ll see a wall of electronic devices on which you can scan your own goods, bag them, pay and go. This can reduce the number of staff required but does cause a lot of concern among workers in a retail marketplace.

However, no matter how good they get and how much that technology matures, there will always be a need for a human presence. Why? Because, despite the increase in these machines, human contact will always be our first preference, it’s just the way we’re made. On top of this, if anything goes wrong with the machines, they aren’t able to fix themselves and will always need staff on hand to assist.

This belief system has increased over other areas in business, through manufacturing, right up to corporate office work. More employment figures here in the UK have revealed that unemployment figures are rising constantly and inconsistently which leads to concerns for those in work who feel that at some point they could be replaced by cheaper options.

Many offices are utilising the help of document scanning services by adopting digital document management systems to make the officedocument-scanning-efficiency work more productively. However, there is also a rising conscience within business that, for the sake of our own economies, people need to work, to earn, to spend. The irony is that we’re at a point where we’re holding ourselves back from embracing modern technology almost to save ourselves and our businesses.

What’s important to keep in mind about document scanning and digital document management, however, is that it doesn’t cost people jobs, it just makes them work more efficiently within their jobs and brings out the very best worker they can possibly be.

The main advantages of using document scanning services is that once the files are digitised, they’re much easier to access and work with and therefore staff become more efficient and produce more work. This leads to less outgoings and more revenue coming in because of the higher productivity.

Beyond this, digital document management and document scanning can actually improve staff morale. A more varied working day with more flexibility makes staff happier and therefore even more likely to produce better work. Going digital with document management can also effectively reduce the amount of space taken around the office by cabinets which hold the documents because those documents can be disposed of once they have been accurately digitised.

Hiring a document scanning service doesn’t cost the earth either. It’s one of the few services out there today that can really advance a company and improve the way it works without major expenditure and that’s a pretty sure fire bet for both the sake of the company as well as the employees themselves.

There are many more advantages to going digital so if you’d like to find out more about our document scanning UK services and the other services we offer here at Pearl Scan, give us a call. For a free, no obligation quote for your scanning project, complete the online ‘request a quote’ form by following the relevant links below.

Related Articles:
Top 10 Document Management Innovations
Benefits of Document Scanning For Businesses
Benefits of Going Digital – Quicker Sharing


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.