In today’s digital world, a paperless office is one of the most sought-after practices in the business world. Often admired, yet somewhat ignored, paperless offices are regularly seen as out of reach due to the masses of paperwork that businesses adorn businesses up and down the country. However thanks to the wonders of technology, paperless offices are now more within businesses’ grasps than ever before.
Paperless offices can allow your workers to become more productive
In the ever-competitive business world in which we live, it’s more important than ever before to make sure workers are being as productive as possible. Paperless offices minimise the time wasted locating files and folders, allowing them to be brought up at a few clicks of a button, meaning workers can get on with their day to day duties more quickly. Similarly, a paperless office has been proven to increase productivity by creating a calmer working environment that is clutter-free.
Going paperless can improve security
Even the most organised of filing systems can sometimes fall short. Sensitive documents, such as finance reports, HR forms and salary information can all too often fall into the wrong hands. All it takes is for paper to be left on a desk, filed in the wrong place or accidentally sent somewhere, and the confidential information can cause chaos. Digital documents on the other hand are able to be encrypted and password protected, meaning it will only be seen by the people who it is meant to be intended.
A reduction in paper can line your pockets
Printing is one of the biggest costs for businesses. In fact, according to research, the average worker uses 10,000 sheets of paper each year. This equates to around 20 reams of paper and around £40 in total. Although this doesn’t sound like too much, remember that is per worker.
Digital documents allow instant access, anywhere
Going paperless is all about embracing the digital. And when documents are digitised, as well as being kept on hard drives and on local drives, they can also be uploaded to the cloud and other file sharing platforms. This allows files to be accessed on any device (with the correct logins) and amended as necessary by multiple people. Minimising the need to carry heavy machines and hardware around, digital documents are the ultimate, easy-to-access piece of equipment for businesses.
Have you recently made the switch to a paperless office, or are you still considering it?