Hidden Costs of Storing Aperture Cards

March 17th, 2015

Some companies still store engineering or architectural drawings and plans on aperture cards and while it might seem like a suitable storage method, it is in fact draining the budget more than you realise.

For many years aperture cards were the tried and tested way of storing large format drawings and plans. They were space saving devices meaning companies could save office space and abolish extortionate off-site storage costs. This is what lulled people into a false sense of security while aperture cards began to drain company budgets in a number of ways.


By their nature, aperture cards cannot be viewed simply by looking at the card. An aperture card reader or lense and a light source are needed for the drawings to be viewed and while the reader itself may only set you back around £30, we have to remember the maintenance and repairs that will be needed over time, especially if it’s used regularly.


Hold on! Didn’t you say that aperture cards abolished storage costs? That I did. However, once you’ve begun to regularly store documents on aperture cards, these cards will stack up and begin to fill boxes, filing cabinets etc. Depending on the amount that you end up having to store, you may resort to offsite storage facilities once again which kind of defeats the object doesn’t it?

Wasted Time

One of the biggest costs involved in storing documents, drawings and plans on aperture cards is the amount of time wasted on tasks such as file retrieval, sharing and editing. In business we all know that time is money and time spent on unnecessarily long and drawn out processes is definitely wasted.


Aperture cards are also still susceptible to damage and if the card gets bent, damaging the film contained, then the files can be lost. The cost and time involved in reproducing those drawings and plans would be huge and there would still be significant costs involved in backing files up by keeping multiple copies on aperture cards.

How Can That Money Be Saved?cost of document scanning

Digital files are the most cost effective way of storing documents because they cost nothing (or next to nothing) to store and there is no wasted time involved when fully indexed files can be found in seconds and shared just as easily. Files can be backed up to ensure they are not lost and password protected to safeguard them from theft.

To reclaim those costs and stop the drain on your budget, all you have to do is digitise your aperture cards. If this sounds like a daunting task, don’t worry because scanning services like us here at Pearl Scan can take your aperture cards and scan them to a range of useful formats with a quick turnaround. We are an aperture card scanning company which has completed projects for companies from a range of sectors including aperture card scanning London, aperture card scanning Manchester and across the rest of the UK.

We also provide a number of additional extras which can be tailored to suit the needs of each individual client;

For more information about our aperture card scanning service and the extras, follow the relevant links, explore our website or give us a call today to receive your free, no obligation quote.

Related articles-
Best Way To Modernise Your Aperture Cards
What is Large Format Scanning?
Drawings Scanning – From A0 to A Nothing

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

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Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.