Some companies still store engineering or architectural drawings and plans on aperture cards and while it might seem like a suitable storage method, it is in fact draining the budget more than you realise.
For many years aperture cards were the tried and tested way of storing large format drawings and plans. They were space saving devices meaning companies could save office space and abolish extortionate off-site storage costs. This is what lulled people into a false sense of security while aperture cards began to drain company budgets in a number of ways.
By their nature, aperture cards cannot be viewed simply by looking at the card. An aperture card reader or lense and a light source are needed for the drawings to be viewed and while the reader itself may only set you back around £30, we have to remember the maintenance and repairs that will be needed over time, especially if it’s used regularly.
Hold on! Didn’t you say that aperture cards abolished storage costs? That I did. However, once you’ve begun to regularly store documents on aperture cards, these cards will stack up and begin to fill boxes, filing cabinets etc. Depending on the amount that you end up having to store, you may resort to offsite storage facilities once again which kind of defeats the object doesn’t it?
One of the biggest costs involved in storing documents, drawings and plans on aperture cards is the amount of time wasted on tasks such as file retrieval, sharing and editing. In business we all know that time is money and time spent on unnecessarily long and drawn out processes is definitely wasted.
Aperture cards are also still susceptible to damage and if the card gets bent, damaging the film contained, then the files can be lost. The cost and time involved in reproducing those drawings and plans would be huge and there would still be significant costs involved in backing files up by keeping multiple copies on aperture cards.
How Can That Money Be Saved?
Digital files are the most cost effective way of storing documents because they cost nothing (or next to nothing) to store and there is no wasted time involved when fully indexed files can be found in seconds and shared just as easily. Files can be backed up to ensure they are not lost and password protected to safeguard them from theft.
To reclaim those costs and stop the drain on your budget, all you have to do is digitise your aperture cards. If this sounds like a daunting task, don’t worry because scanning services like us here at Pearl Scan can take your aperture cards and scan them to a range of useful formats with a quick turnaround. We are an aperture card scanning company which has completed projects for companies from a range of sectors including aperture card scanning London, aperture card scanning Manchester and across the rest of the UK.
We also provide a number of additional extras which can be tailored to suit the needs of each individual client;
- OCR Processing
- CAD Drafting and Conversion
- Secure Cloud Platform
- File Shredding
- File Retrieval Software
For more information about our aperture card scanning service and the extras, follow the relevant links, explore our website or give us a call today to receive your free, no obligation quote.