PearlScan

Give Your Staff More Efficiency This Holiday Season

February 27th, 2015

Continue the Theme of Giving This Holiday Season with Document Scanning Solutions

We know you want to spread some joy to others in the season of goodwill so why not start with your staff? Are they spending the run up to the holidays endlessly searching for files and documents in a messy filing system? What if we told you there was a better, more efficient and cost effective way?

You can get your documents scanned and fully digitised to make the festive period easier for everyone. Lifting a huge weight off the shoulders of you and your staff will be a great gift for them and the organisation as a whole.

We’ll be working hard in the run up to the holidays to provide document scanning solutions for organisations wanting to clear backlogs of files before the New Year. Our Christmas document scanning process will work like this;

Step one-

Our sleighs, ahem, I mean vans, will collect your documents from anywhere in the UK with our secure nationwide collection service. We can even provide boxes if needed to keep your documents together and in order.

Step two-

Once your documents are at our secure facilities, the scanning can commence. Fasteners will be removed beforehand to ensure a smooth scanning process.

Step three-

Our state of the art scanners have the ability to scan up to 10 million images per month which means that, depending on the size of your project, we can have your documents scanned before you’ve even bought the turkey!

Step four-

After they have been scanned, the documents can be indexed using useful information such as dates and names and OCR processing can be applied to the images to make them fully text searchable.

Step five-

We have a large range of mediums on which we can deliver your documents including CD, DVD and USB, as well as with our document management software Halogen or on our cloud platform, Pearl Cloud. We could even put your digital documents on a disk, wrapped with a bow, under the Christmas tree if you so wish.

Of course, we’re joking here but the benefits you and your company can gain through document scanning are serious. Aside from thedocument-scanning-blog efficiency we have already mentioned, other benefits include reduced costs (with little or no storage and printing costs), increased space (enough to put up a Christmas tree perhaps?) and easier access to your documents (anytime, anywhere).

Here at Pearl Scan, we provide scanning solutions for a large range of organisations covering many different sectors including law, education, HR, healthcare and many more.

With scanning solutions from Pearl Scan, you can send efficiency and morale through the roof and be ready to start 2015 with a bang.

Document scanning is guaranteed to bring you happy holidays!

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.