Do you know what you’re paying for?

March 3rd, 2015

Document Storage Costs

Do You Know What You’re Paying For?

There are thousands of companies across the UK that use storage facilities, but we wonder how many of them truly know the potential document storage costs.

These days with fewer and fewer people storing paper due to costs and cutting back, document storage facilities often find other ways to charge in order to make up for the loss of custom, but these costs are very infrequently talked about in the initial discussions. This is why we’ve decided to show some of the additional costs that you may be charged on top of your standard charges for document storage.

Some of these charges include:

  • File retrieval – if you’re wanting some of your documents back for whatever reason, with a lot of storage facilities you can’t always go back and get them yourself and will only offer a service of them doing this for you.
  • Collection of documents and boxes – when you initially have your files sent to a facility they will often charge very high rates in order to move your files from their current location to their own facility.
  • Inventory Costs – this is simply the cost of them putting your boxes in an order in which they can be located and found when required. The costs of this can be staggering.

costs-of-document-storageThere are many other ‘creative’ ways you can be charged for storing documents, but these are the main three to look out for. Our in depth document storage costs page will be able to tell you more about the costs we found when researching some of the country’s leading storage facilities. As a company that believes that we offer an infinitely better way to store and use documents, some of the prices we were quoted staggered even us.

However we offer a fair and even-handed perspective on the subject and we have often found that different types of companies prefer different methods of archiving their documents, but it’s always best to get a perspective from all sides and to find out about these things before signing up for something and getting charged for things that you weren’t expecting.

Head on over to our document storage page and take a look at some of the details on it. If you want to talk to us further about the archiving solutions we offer here at Pearl Scan, give us a call.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.