Dealing with a Big Office Move

February 27th, 2015

Office Move – Cut Out The Costs and Stress of Moving By Digitising Your Documents

If you are considering or have decided on an office move soon then, as with moving house, there’s a lot to think about and organise. Firstly, there’s the removal of equipment, the time spent handling everything, packing things and cautiously moving everything to removal vans. Not to mention the actual move with the unpacking and resetting up of everything. As stressful as a move can be, more often than not, it’s worth it in the end. Whether you’re upscaling or downsizing, a move is almost always a positive thing even if you’re doing it to cut costs.

As I’m sure you realise an office move is expensive so this is why we recommend you contemplate having your documents digitised before you move. Let’s take a look at how document scanning can help.

Your Office Move – Reducing The Load

With an office move, it’s not necessarily just about the sheer expense of moving, it’s also the stress and effort that comes with it for both yourself and your staff in the process. So, if you could, you would prefer to alleviate that as much as you possibly can (within reason). This is why we suggest that having all of your documents digitised might be a great idea to make your move that little bit easier.

Thousands of companies are already getting their documents scanned and digitised already for a range of reasons. Some do it because it helps with productivity, some do it to save space but it’s also a fantastic aid towards your office move. If you have a lot of documents stored in filing cabinets, drawers or even entire rooms of paper, then this is an ideal solution as you can essentially have the documents taken away and delivered back to you on a disk or via FTP for online download. This could potentially save a lot of stress, hassle and also significant costs because document scanning and the digitising of documents doesn’t actually cost as much as you might imagine. With large quantities of files, documents can be scanning for less than a penny per sheet.

Advantages Beyond the Office Moveoffice-move

Not only does document scanning and digital document management add an advantage in terms of saving stress with moving but it also gives you future proof solutions for your long term document management. You will also be more efficient and have a range of space saving solutions available to you. Because all of your documents are essentially in one place and are made text searchable, they are considerably easier to find and almost impossible to lose or misplace. Staff will be able to find the particular documents they need almost instantly, rather than having to search through page after page of physical paper-based documents, by using a simple computer search.

Your documents also become a lot more secure because admin computer accounts will be able to lock certain folders and only allow particular members of staff to edit, modify and delete particular documents. This ends up making an overall more streamlined business that extends well beyond your office move.

So our office move can result in some pretty big positives then?

A huge and potentially daunting experience can become a big positive within your office move if you use document scanning services to convert your documents to digital format. To find out even more about the advantages of having your documents scanned with Pearl Scan’s document scanning service, feel free to check out our web page or get in touch today. For a free, no obligation, quote for your scanning project complete our online form by following the relevant links below.

If you found this article interesting, check out some more related ones:
Document Management and File Hosting
How To Stop Staff Procrastinating
Ditch the Clutter and the Cabinets

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.