Data Capture- Things to Remember

March 3rd, 2015

Important Facts About Data Capture

What can Data Capture be used for?

  • Data Capture can be used to gather information from surveys, customer feedback forms, invoices and medical research data.

What kind of data can be captured?

  • Data capture software can pick up information from checkboxes (or tickboxes) and multiple choice answers.

Why do we need to use data capture to do that?

  • Let’s take surveys for example. Before the days of data capture, once a large number of surveys had been collected, it was then someone’s job to go through each individual survey and record the answers into spreadsheet-like formats. This process took a lot of time, energy and resources.

So, data capture saves time.

  • Yes. But not just that. It also puts the data into digital form so it can be kept and accessed easier for future use.

What about textboxes with handwriting in them? Can you capture that?

  • Because of the huge difference in people’s handwriting, it is not currently possible for the software to recognise it but if you have a survey that contains a mixture of textboxes and tickboxes, we can hand record the information from the textbox which doesn’t add a great deal of cost.

What are the benefits of getting a survey scanned like this rather than getting it completed online?

  • If you ask a customer to go home, log onto the internet and complete a survey about their experiences with your company, chances are they will either forget or just not want to do it. So you should get the customer to complete a quick survey while they are with you. This way, not only will you get some answers but they are also likely to be more accurate and honest as the experience is fresh in their minds.

Should I outsource my data capture services?

  • As a provider of data capture services, we are quite biased on that front but we’ll try and remain objective. If you have a very small number of surveys, questionnaires etc, it is less advisable to outsource a service to digitally record the data for you as it should take very little time for a staff member to enter the information into spreadsheets. However, if you have a much larger volume of documents, we would advise you to hire a company to do the work for you. It is likely that you could save money and the results are certain to be accurate when there is no room for human error.

If you are looking to outsource your capture services then look no further than us here at Pearl Scan. Get in touch today for a quote or for more information on the services we offer.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.