What Does a Data Capture Form Look Like?

March 3rd, 2015

Data Capture Form Example: What Does A Data Capture Form Look Like?

Here at Pearl Scan, we don’t just provide document scanning services for a huge range of document types, we also offer a great value data capture service. We have been providing this service for over a decade and it has proved increasingly popular. Some would say that this is surprising since digital is continuing to take over the way we worked and paper-based documents are used less and less.

This switch to digital is very positive for environmental and efficiency reasons but, in contrast, we tend to lose a little of the social aspect when we do everything digitally, particular in the cases of areas like customer service and consumer feedback.

I think it’s safe to say that people filling out paper-based surveys and feedback forms are still the very best and most honest way to get good, appropriate feedback. By asking someone to fill in an online survey when they have left your establishment, you have to be prepared for fewer responses and answers that will have lost some of their honesty during the intermittent time. This is why paper-based surveys are still incredibly highly regarded and their usage has actually increased over the digital age.

Many companies and individuals opt to complete surveys on paper and then have them scanned and digitised for easier access and sharing. One of the most commonly asked questions by our clients is;

What is a data capture form example?

This question is usually asked so our clients can set out their forms and surveys in line with the example to make it easier for the data to be captured. But, the fact is, a data capture form example isn’t required.

So there isn’t a need for a data capture form example? How do you know what to look for?

We have advanced our software to a stage now where it’s simply a matter of sending us your data capture form and we can easily program our unique software to search for particular areas on the sheet of paper to find the data once the document has been scanned in. We only need to do this once and then all the surveys can be scanned with relative ease.

Handwritten text will obviously need to be manually input, but this will not add a great deal of time nor expenditure to the process.
Other companies may ask you to provide all of your surveys in a particular data capture form example style, but we’re proud to say that we don’t and we’re very happy with the software that our team has produced. Forget the data capture form, go with the company that doesn’t give you boundaries when you’re trying to discover exactly what you need to help your business grow.

If you would like some more information on how we capture data here at Pearl Scan, or to request a free, no obligation quote, get in touch today to speak to a member of our friendly and experienced team.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.