The public-sector is slowly beginning to go ‘paperless’ and are increasingly revealing the huge costs they are saving as a result of the change.
In 2011, Eastbourne Borough Council established a new document management project which will save around £3million over 10 years, winning a prestigious IT award in the process, and the London Borough of Sutton, a significantly smaller council reported a proposed saving of over £280,000 over a five year period. Other councils such as Hertsmere Borough Council have reported big savings with tools such as finance management. However, the focus for a lot of councils in the UK has been on that of their document management and overall workflow with a view to improving the way they handle documents.
These findings, most of which are projected but expected to be reached, show that it’s almost certainly the right time for councils and other public sector organisations to start thinking of improving the way they work with their documents. As Julie Turner, interim executive head of business services at Sutton council, said:
“It became apparent that the system we had in place wasn’t keeping up with the increase in demand. We knew we needed to get a more holistic view of the revenue and benefits business, to enable us to support the changing needs of our citizens.”
These councils are experiencing cost savings, better productivity and efficiency as well as freeing up valuable office space through adopting digital document management systems. These benefits have been attractive to a range of other businesses and organisations too.
So what do you need to keep in mind if you want to improve your document management? Well, you need to remember that there shouldn’t be any type of ‘off-the-shelf’ solution to going digital. Each project should be custom made as this is the only way for a system to be successful and ultimately long-lasting. You shouldn’t have to change your every five years to keep up with your document management because this will prove to be quite expensive. Document scanning and digital document management offers a long term solution that can prove hugely cost effective among a large range of other benefits.
If you’re interested in finding out more about the file scanning services we have to offer including document scanning London, get in touch today or see our main site. For a free, no obligation quote for your scanning project, complete our online form by following the relevant links below.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.