“How to increase efficiency at work? The answer is simple” says Pearl Scan

Amongst other goals such as driving sales, encouraging innovation and retaining loyal clients, increasing efficiency at work is a key concern for any smart business leader. While it may seem like there is no clear answer, Pearl Scan reveals how simple the solution can be when using document scanning.

Pearl Scan is an expert in the realm of document digitisation, using this technology to curate a range of workflow solutions that were designed to answer this ultimate question. How to increase efficiency at work? Peal Scan can help.

Naveed Ashraf, Managing Director at Pearl Scan revealed, “In this fast-paced business world, efficiency is of critical importance to any CEO or management team, yet in the quest for the ‘golden’ answer they overlook the underlying problem. Dealing with huge amounts of paper documentation, as many industries do on a daily basis, is a huge hurdle in the race for ultimate efficiency. Document scanning services streamline these workflows, giving employees instant access to the data they need in a virtual format, allowing them to perform better at work.”

With over a decade of experience in the industry, Pearl Scan has devised a set of solutions by responding to the need of its clients. As a result it has tailored its services to suit a wide range of sectors including HR, education, legal and more.

A flagship solution for the company, document scanning is a workflow improving solution that can aid any business. By digitising physical files and presenting them in a text searchable format, offices are freed from clutter and workers are empowered with the means to perform to the best of their ability. In addition to this, implementing a cloud based document management software – such as Pearl Scan’s in-house solution ‘Pearl Cloud’ – can compliment a document scanning service perfectly, aiding the storage, search and retrieval process further.

Accounts payable teams can benefit from document scanning services too by using automated invoice processing solutions, also offered by the leading digitisation company.

Increasing efficiency at work is simple with document scanning. 

Document scanning keeps sensitive data safe from external errors

Data has fast become one of the most valuable assets for businesses, and whether it is a sensitive folder containing important information or simply documents that help a company operate on a day-to-day basis, it is important to keep them safe. While storing such files in physical formats can hold risks due to factors that can’t be controlled, implementing a document scanning solution keeps all data safe from external errors.

Ealing council recently fell victim to using out-dated file storage formats, as a court bundle of sensitive information was lost by a social worker. Storing the files on her car for just a moment, they were quickly lost, damaged and destroyed when she drove off without retrieving them. If these documents were stored in a digital format such accidents would not be a concern, and even if paper files were still used, document scanning would act as a digital back up of these sensitive papers ensuring no data was lost.   

Naveed Ashraf, Managing Director at Pearl Scan said, “So many companies continue to rely heavily on physical storage formats such as paper, microfiche, books and more, yet they are so exposed to risks and accidental damage. Using a document scanning service, combined with a secure digital document management platform can safeguard a businesses data, giving ultimate peace of mind. Environmental factors such as weather damage, bad storage conditions and accidental loss are no longer a worry with document digitisation.”

Pearl Scan is an expert in document scanning solutions, helping businesses in a wide range of sectors across the country improve their workflows and increase efficiency while keeping their data secure. Offering a wide range of services and solutions, Pearl Scan can cater to small, on-demand scanning requirements as well as larger on-going scanning projects, enabling organisations of all sizes to enjoy the benefits of document scanning. 

Scanning archive files integral to preserving vital human history

The importance of keeping historic files safe is something that has been understood for centuries. As a result, there are many expansive libraries across the world that act as archives for these crucial files, manuscripts and photographs. However, in order to keep these ancient, delicate documents safe they must be stored in increasingly strict conditions. As this becomes more difficult, with these files becoming even more delicate over time, document scanning and digitisation could hold the key to passing this information on for decades, preserving such files forever.

Its potential is now understood by the masses, as was shown by a recent Kickstarter campaign by Stirling University. After an archive of books, photographs and notes taken by black rights freedom fighter, Peter Mackay - containing 30 large crates of documents he created during his time liberating people in colonial Africa - was gifted to the institution, it launched a crowd funding campaign to raise the funds needed to digitise such files. Noting them to be of ‘international importance’, and maintaining them seen as ‘invaluable’, storing them in digital format using document scanning is seen as the best way to keep such records safe, and available to be viewed by the public.

Naveed Ashraf, Managing Director at Pearl Scan said, “For many years, keeping historic files in dedicated storage facilities in a controlled environment has been the only option. However, as these files become older, the challenges increase when looking to preserve them. We find documents from hundreds and thousands of years ago fascinating now, imagine how incredible they will be to human civilisation a thousand more years from this day! In order to give them this privilege, we must adopt a new approach.

“Document scanning is capable of capturing information from even the most sensitive documents without causing damage. Once done, this data can be stored in virtual format, meaning there are no limits to who can view it. Rather requesting special permission to handle delicate files, using document scanning could make these important files available to anyone, anywhere across the world who wishes to view them – just imagine the possibilities that could bring!”

Scanning archive files is fast becoming the ‘go-to’ method for institutions and individuals across the world when faced with the responsibility of storing history-critical data. Document scanning experts such as Pearl Scan provide the facilities and capability to do so.