Large format scanning services – explained

When discussing the subject of document scanning, many businesses or industries may automatically ‘count themselves out’. Sectors such as education, medicine or engineering may feel as if it will not be possible for them to invest in document scanning equipment or to use a document scanning service due to the fact that they do not handle standard paper sizes or formats on a day to day basis.

However, document scanning and digitisation technology has advanced and expert businesses such as Pearl Scan have leading document scanning machinery as well as highly trained staff in order to be capable of digitising documents of all shapes and sizes. As part of this offering, we provide a large format scanning service, created with the needs of construction, design, engineering, surveying companies and more in mind.

 What are the benefits of large format scanning services?

Ultimately, scanning large files such as engineering drawings, technical products drawings or original artwork means that these oversized, cumbersome documents can be easy to store, access and use within a businesses daily workflow. While still keeping the original file safe, having a digital copy means that staff need only take a laptop, tablet or USB stick when visiting clients to show them their work, rather than bringing many large sheets of paper that could get damaged or lost during transportation. What’s more, sending these files remotely for review can be done at the click of a mouse.

 What types of documents are eligible for ‘large format scanning’?

There are no limits to the size of documents we can scan. Many construction companies use our service for plans scanning applications, but the opportunities really are endless. Here are some of the documents we have scanned in the past:

  • Local area maps
  • Technical drawings/blueprints
  • Pieces of art/illustrations
  • Railways plans
  • Paintings
  • Construction drawings
  • Electrical circuit drawings
  • Ordnance survey maps

A large format scanning service can quickly make even the largest document manageable, providing you with a high-resolution copy of the document in TIFF, PDF or JPEG format as well as .DWG and .DXF format, perfect for a range of business, industrial or personal uses.

Although the types of files that this document scanning service can handle are vast, the process is incredibly simple. You can read more about the collection, scanning and delivery process on our website.

If this post hasn’t covered everything you need to know about large format scanning, a member of our team will be happy to help. Get in touch online, by calling 0845 225 5923 or by visiting the dedicated webpage today!

Looking after employees just got easier

In this modern and stressful world, employee wellbeing should be at the top of business’ lists, but according to one of the country’s leading suppliers of documents scanning and data capture solutions, that isn’t always possible with old fashioned means of document management.

Pearl Scan, which boasts over a decade of experience working within the document scanning and data capture industry, has urged companies to take employee wellbeing seriously by focusing their efforts on HR departments, and highlighted how it is possible to get maximum results with minimal effort.

Naveed Ashraf, Managing Director at Pearl Scan Group, said, “Human Resource departments are a critical component of employee wellbeing in any business, in any sector and of any size, yet often they are overlooked and put to the bottom of the pile. It’s imperative that businesses look after their staff to keep up morale and look after individual mental wellbeing to ensure the happiness and safety of their staff, while keeping up productivity.

“Swapping to a paperless system can make a significant difference to HR departments. Embracing the digital revolution helps to cut down on time wasted looking for personnel files and records, and allows them to use that time assisting workers and concentrate on individual cases.”

HR responsibilities include payroll, perks and benefits, hiring and firing, and keeping up to date with training and tax. All of this requires a lot of paperwork for compliance and records for each employee. Not only does this take up an incredibly large amount of space, but no matter how organised a filing system is, there will be times when files simply cannot be found and time need to be spent locating or replacing them. But by operating a paperless office, this will become a thing of the past.

“Any mix-up concerning paperwork can cause major legal problems for businesses,” added Naveed. “It can also lead to employee dissatisfaction due to something being missed. But with a digital system, the chances of this happening are much slimmer, as files can’t go missing or be destroyed. These files are also available at the click of a button should they need to be accessed to meet compliance needs.”

Peal Scan is one of the UK’s most successful document scanning companies. It has provided businesses with HR data capture and document management solutions for more than ten years. The company boasts a stellar track record, having worked with the NHS, the BBC, AVIVA and defra, but to name a few.

Could bulk patient record digitisation kick-start better digital practices in healthcare?

Back in 2013, Health Secretary Jeremy Hunt set the NHS the target of achieving a paperless operation by 2018. This was one of the many ambitious plans for improvement of the service within the Five Year Forward View. However, with only one year left to reach this target, ‘paperless’ is still not the standard procedure within the sector, making the realistic date of completion seem much further away. Amid reports of resistance for patient record scanning and other electronic processes, could bulk patient record digitisation kick-start better digital practices in healthcare?

A Care Quality Commission Report on a London-based hospital noted poor use of its electronic patient record system, resulting in missing and out-dated patient information. With this being just one of many examples of other hospitals and surgeries across the country that fail to embrace the move to paperless, a new approach is needed to stay on track for the 2018 target. Embarking on mass medical record scanning services could be the push the sector needs, acting as the first step towards implementing better practices in the future.

Naveed Ashraf, Managing Director at Pearl Scan agrees that this kind of action is needed. He revealed, “Switching over to any new way of working is never easy, especially in an organisation like the NHS which is so large and complex. In order to keep the entire company at the same level, they must give it the framework it needs to build upon itself, rather than watching different institutions progress at different rates – which is exactly what is happening.

“To start, investing in a large-scale, outsourced bulk medical record and document scanning service is essential to quickly and effectively digitise all existing patient records. Once the initial, laborious work has been done, it will be easy to follow on from that and maintain these digital practices.”

Once in place, a paperless NHS is thought to be able to save the healthcare organisation billions. While this initial statement was made four years ago, the need for such savings remains critical in order to sustain its services, making support of this digital drive imperative.