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Pearl Document Scanning Blog

News and updates related to the document scanning industry.

“How to increase efficiency at work? The answer is simple” says Pearl Scan

Amongst other goals such as driving sales, encouraging innovation and retaining loyal clients, increasing efficiency at work is a key concern for any smart business leader. While it may seem like there is no clear answer, Pearl Scan reveals how simple the solution can be when using document scanning.

Pearl Scan is an expert in the realm of document digitisation, using this technology to curate a range of workflow solutions that were designed to answer this ultimate question. How to increase efficiency at work? Peal Scan can help.

Naveed Ashraf, Managing Director at Pearl Scan revealed, “In this fast-paced business world, efficiency is of critical importance to any CEO or management team, yet in the quest for the ‘golden’ answer they overlook the underlying problem. Dealing with huge amounts of paper documentation, as many industries do on a daily basis, is a huge hurdle in the race for ultimate efficiency. Document scanning services streamline these workflows, giving employees instant access to the data they need in a virtual format, allowing them to perform better at work.”

With over a decade of experience in the industry, Pearl Scan has devised a set of solutions by responding to the need of its clients. As a result it has tailored its services to suit a wide range of sectors including HR, education, legal and more.

A flagship solution for the company, document scanning is a workflow improving solution that can aid any business. By digitising physical files and presenting them in a text searchable format, offices are freed from clutter and workers are empowered with the means to perform to the best of their ability. In addition to this, implementing a cloud based document management software – such as Pearl Scan’s in-house solution ‘Pearl Cloud’ – can compliment a document scanning service perfectly, aiding the storage, search and retrieval process further.

Accounts payable teams can benefit from document scanning services too by using automated invoice processing solutions, also offered by the leading digitisation company.

Increasing efficiency at work is simple with document scanning. 

Document scanning keeps sensitive data safe from external errors

Data has fast become one of the most valuable assets for businesses, and whether it is a sensitive folder containing important information or simply documents that help a company operate on a day-to-day basis, it is important to keep them safe. While storing such files in physical formats can hold risks due to factors that can’t be controlled, implementing a document scanning solution keeps all data safe from external errors.

Ealing council recently fell victim to using out-dated file storage formats, as a court bundle of sensitive information was lost by a social worker. Storing the files on her car for just a moment, they were quickly lost, damaged and destroyed when she drove off without retrieving them. If these documents were stored in a digital format such accidents would not be a concern, and even if paper files were still used, document scanning would act as a digital back up of these sensitive papers ensuring no data was lost.   

Naveed Ashraf, Managing Director at Pearl Scan said, “So many companies continue to rely heavily on physical storage formats such as paper, microfiche, books and more, yet they are so exposed to risks and accidental damage. Using a document scanning service, combined with a secure digital document management platform can safeguard a businesses data, giving ultimate peace of mind. Environmental factors such as weather damage, bad storage conditions and accidental loss are no longer a worry with document digitisation.”

Pearl Scan is an expert in document scanning solutions, helping businesses in a wide range of sectors across the country improve their workflows and increase efficiency while keeping their data secure. Offering a wide range of services and solutions, Pearl Scan can cater to small, on-demand scanning requirements as well as larger on-going scanning projects, enabling organisations of all sizes to enjoy the benefits of document scanning. 

“Focusing on customers’ needs is key for future success”, says Pearl Scan

Every business owner is constantly striving to find the secret to success, with each one having individual opinions about what is important for keeping a company growing. While some focus on developing new products, others may constantly try to out-do their competitors, but document scanning company Pearl Scan believes that the solution is simple – focussing on customers’ needs is the key for future success.

Naveed Ashraf, Managing Director at Pearl Scan said, “It would be impossible for any organisation to remain running and profitable without having a loyal and growing customer base. For this reason, getting to know the wants and needs of the customer should be of prime importance for any smart business owner. With accurate knowledge about your audience it is possible to meet and exceed customer expectations, also using this invaluable data to inform the future of your company and the products or solutions it offers.”

Pearl Scan is a specialist digitisation company, offering document scanning services in London and throughout the UK. With over a decade of experience in the industry, the company has tailored its document scanning solutions to cater to specific applications and suit a wide range of sectors. Alongside specialised accounts payable scanning and medical records scanning solutions, it offers a customer feedback form data capture service to digitise paper surveys, enabling its clients to quickly analyse and act on the information held within them.

Using leading machinery, software and equipment, Pearl Scan has the capability to capture accurate data from a wide range of formats including questionnaires, tick box forms and multiple choice surveys. Using this document scanning solution, the information gathered on each paper survey can be turned into big digital data, giving businesses the insight they need to make informed decisions.

Naveed Ashraf, Managing Director at Pearl Scan continued, “The secret to success is achievable thanks to customer feedback form document scanning, and with this technology it is easier than ever to quickly make sense of physical data sets from a range of different sources.”

Got a lot of paperwork? Don’t get bogged down

Once upon a time paper ruled the world. But how things have changed; paper is now seen as one of the most outdated forms of doing business, with technology taking over previous paper-heavy duties.

Pear Scan, one of the UK’s finest providers of document scanning and document management solutions, has urged businesses who feel they have left it too long to join the digital revolution to make the switch – stressing how simple and easy it actually is.

Naveed Ashraf, Managing Director at Pearl Scan Group, said, “From experience, many businesses feel that, at this point, they have left it too long to make the transformation from paper documents to digital ones. Often claiming it will be too difficult and too much of an upheaval to make the transition, they are deterred simply on the basis of theory. But even if companies have thousands – or even millions – of files and important paper documents, it can all be digitised easily with minimal disruption to workplaces by outsourcing it to professionals.”

Pearl Scan’s discreet service is what has made it one of the most successful document scanning and document management companies in the country. For over a decade, it has successfully delivered countless high volume and conversion archives to fully searchable digital archive libraries. The company is able to collect, scan and either re-deliver or dispose of documents safely in the background.

The process uses state of the art specialist equipment, and their bulk scanning bureau has the capacity to scan 15 million images per month. This means that all documents can be converted with minimal turnaround time. And what’s more, the bulk scanning and conversion often comes in at a much lower cost than many think, providing a wholly positive change within any organisation.

Making sense of document scanning jargon

When it comes to technology, there’s always going to be terms you don’t understand and phrases that make you investigate further. And when talking about documents scanning, that couldn’t be further from the truth.

The world of document scanning and data capture can seem complex due to all the tech-heavy words and phrases that pop up everywhere. So in order to make sure you know exactly what we’re talking about at all times, we’ve put together a list of the most common phrases we use on a day to basis, and explained what exactly they mean in order to help you make the right decision when it comes to digitising your business.

The Cloud

‘The Cloud’ or ‘cloud computing’ is a general term for hosted services on the internet. It enables businesses and individuals to store files, folders, videos, images and other file formats on a secure platform and allow them to access these from anywhere in the world with an internet connection.

Clouds have become extremely common over the last five years, with an estimated $38 billion spent on cloud computing.

XML

Let’s start with the basics; XML stands for eXtensible Markup Language. It was initially designed to store and transport data and be read by both humans and machines. Just like HTML, XML doesn’t do anything, but instead of changing the way it looks – like HTML – XML focuses on what the data is.

XML can be complicated to understand. Here’s a good explanation to get you started.

JPEG

JPEG may be a popular file type, but it is much more than that. It is a commonly used method of lossy compression for digital images. A JPEG file format is created by choosing from a range of compression qualities. If you create a JPEG – or convert an image from another format to a JPEG – you are asked to specify the quality of image you want.

JPEGs are universally accessed and read by many image programmes.

DPI

DPI stands for dots per inch. Essentially DPI refers to the physical dot density of an image when it is printed. It’s worth nothing that they are different to PPI (pixels per inch), as they are often mixed up.

All of our scanning solutions boast an output of 300dpi as a minimum.

CSV

Standing for comma separated values, it is a file type which allows data to be saved in a table structured format. They can be used with any spreadsheet programme – including Microsoft Excel and Google Spreadsheets – but differ because they only have a single sheet in a file and cannot save formulas, cells, column or row styling.

Hopefully this mini glossary has helped to make sense of the ever changing technology world, as well as made our processes easier to understand.

As always, if you have any questions when it comes to document scanning, data capture or even about us, we’re always here to help. Get in touch now.