Who is Pearl Scan?

Today, Pearl Scan is a fully integrated document scanning and document management company with clients based nationwide, covering a large range of industries. Within our document scanning services we offer specialist document management solutions including legal document scanning, invoice processing, medical records scanning, general office document scanning and more. However, like any other success stories, we didn’t streamline our services and grow our client base overnight. The Pearl Scan document scanning company we are today is one that has been built up over a matter of time – over 13 years to be exact.

When first formed in 2003, Pearl Scan was then known as Pearl Reprographics ltd. While we provided data capture and outsourced scanning services, reprographics was our main product offering. At this point our customer base was only one (but loyal) customer.

Soon we recognised the growing demand for document scanning and digital document management, moving to a bigger scanning facility in 2004 and rebranding to Pearl Scan Solutions ltd in 2005 in order to respond to the changing market. With a focussed product offering and cutting edge technology, Pearl Scan Solutions ltd could now cater to SME, blue-chip companies and public sector clients. As well as a re-brand, 2005 marked the start of our venture into in-house document management software development. Now, with a few years of industry knowledge and an understanding of the needs of our clients, we felt this necessary in order to be able to create the solutions that we were searching for. Soon, LazyWorks, our EDMS system was launched, improving document management for our customers.

Fiver years later our specialised software division, Pearl Scan Software was born. It was created to continue our research into creating the most relevant and useful digital document management and secure document storage solutions in the business. Rather than sourcing one-fit-for-all software, we commissioned this research team so that we could offer our clients a bespoke, flexible and an open source software with no additional costs or limitations. The results of the development done by Pearl Scan Software can be seen in our Halogen and Halogen cloud document management systems, which we offer free of charge to all of our clients.

2012 was our first venture into specialised scanning services, as we created Peal Scan Legal to offer compliant based document scanning. But 2013 saw us extend our offerings further, as we moved into a much larger scanning and data conversion facility, increasing our scanning capacity and allowing us to invest in more top of the range industrial hardware to cope with these specific document scanning needs. We now operate in one of the leading document digitisation and management facilities in the UK.

In 2015 we focussed further to become a service company rather than simply a traditional document scanning business. Now, Pearl Scan is capable of offering scalable, tailored services of document scanning for a wide range of sectors, available as a high volume, on-going solution or as a scan on demand service. Document scanning and digitisation can be achieved for the legal, medical, education, logistics, HR sectors and more, empowering businesses across the UK with the benefits and advantages that digital document management technology can bring.

Every year we strive to build upon our current offerings, meaning that the Pearl Scan of tomorrow will continue to provide the latest, up to date technologies and innovations for our customers.

Pearl Scan Certifications and Accreditations

There are many reputable companies fighting for the attention of customers. Pearl Scan Solutions has spent years within the industry, and has a number of nationally recognised accreditations. Find out what certifications we have and why these are important here…

Member of PCI (Security Standards Council)

PCI cetification

A global forum that launched in 2006, the PCI Security Council is responsible for the development, management, education and awareness of PCI Security Standards which include; Data Security Standard (PCI DSS), Payment Application Data Security Standard (PS-DSS) and PIN Transaction Security (PTS) requirements


Investors in People Member

Member of The Skills Pledge

As supporters of the UK’s leading people management standard, Investors in people specialises in transforming business performance through people. Investors in People organisations are more profitable, sustainable and optimistic about the future. Organisations of all sizes use people management standards to underpin their approach to managing people to maximise results.


Member of The Skills Pledge

Investors in people

As a member of The Skills Pledge, Pearl Scan Solutions actively encourages and supports employees to gain skills and qualifications that meet the business’s needs, while promoting employee future employability chances in the future.


ICO Accreditation (Information Commissioner’s Office)

ICO Accreditation

Set up the uphold information rights, the UK’s independent authority promotes public body openness and individual data privacy. Under The Data Protection Act 1998, every organisation that processes personal information must register with the ICO.


ISO 9001 Quality Management

ISO 9001 Quality Management

The international standard which sets out clear requirements for what an organisation must do to manage processes affecting quality of services and products. All don through a Quality Management System which refers to all aspects of service deliver given to a client, as well as compliance to government regulation.

This standard gets organisations to ask what they do to enhance client satisfaction, allowing them to continually improve performance. Checked on an ongoing basis through Surveillance Audits, the international and up-to-date organisation model makes it clear who is responsible for doing what, when, how, where and why – making it easier for Pearl Scan Solutions to deliver effective customer focussed services.


ISO 27001 Information Security

ISO 27001 Information Security

This accreditation was set up in 2013 and specifies the requirements for establishing, implementing, maintaining and continually improving an information security management system within the context of the organization. It includes requirements for the assessment and treatment of information security risks tailored to the needs of the organization.


ISO 14001 Environmental Management

ISO 14001 Environmental Management

The family of ISO 14000 addresses aspects of environmental management. Providing practical tools to companies and organizations looking to control their environmental impact, and improve environmental performance – this helps Pearl Scan Solutions keep track of their green credentials as well as focus on specific environmental aspects such as life cycle analysis, communication and auditing

Which accreditations do you think are the most important? Let us know on social media! Continue reading about Pearl Scan Certifications and AccreditationsPearl Scan Certifications and Accreditations

4 Tips for Building a Business in the Digital Age

4 tips for building a business in the digital age

Building a business can be a confusing time, especially when faced with the prospect of digital communications. These interactions have become a staple of any successful business. Find out how you can build your company using the internet and other digital platform tools as a launch pad below.


When you say you are a professional which requires a skill, or specialised knowledge, a blog is a great way to offer your audience free online content. The more Google sees a company blogging unique and helpful content, the more traffic that is sent your way through search-engine results. Blogging also establishes you as an expert or an area professional. The more that you give advice, and communicate with your audience, the more reliable you become to them as a source of information from the industry.

Offer Free Consultations

This can be done through media or print advertising. Really just sales calls, free consultations are a must for businesses that offer specialised services. Consultations tend to be requested once a potential client has done the research and are ready to buy. A consultation gives them the chance to speak with an expert, have their needs addressed and see whether your company is worth them investing their money in.

Social Media

Using social media can help you generate regular interaction with customers. It also allows you to post other content which may be of interest to your customers such as an industry related articles. Social media works best when you are helping people, and people want to read things that are interesting, funny or uplifting – even posting stories that are nothing to do with your industry will get customers engaging.

It is important to constantly maintain your presence; this can be done by giving your social media an injection of personality from profile pictures to personalised cover photos. The key to successfully utilising social media is giving followers something they will love, especially something fresh. Customers love to learn new things and regular posting can increase your chances of audience engagement.

Use Digital Tools

There are so many digital and online tools these days which make running a business easier – and most of them are free. From OneDrive to Dropbox which can streamline communications to an effective electronic filing system, embrace technology and utilise the many business solutions on offer.