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Pearl Document Scanning Blog

News and updates related to the document scanning industry.

Articles about business card scanning.

Business Card Scanning: 21st Century Networking

The rise of the digital age was hailed as the new way to network years ago, with many suggesting that physical interaction was on its way out. However personal networking has continued to play a large role in the business world, with technology seemingly not replacing these old school networking events. However that’s not to say technology cannot improve the way businesses work when it comes to networking and business growth. And one of the best ways to do this is to enhance this established way of doing business by introducing technology into this very recognised process. And looking into a professional business card scanning service is key to this.

Business cards have been a staple of networking for years. And as a result, when people go to networking events they often take business cards with them as a way to leave important information, build relationships, enter competitions and be included on future business communications. And although a smart, quick and effective way of swapping information, collating that information is not so swift. It can be time-consuming and frustrating for people to sift through hundreds of business cards, not to mention manually entering the information into a format that can be used. And this is where business card scanning really comes into its own.

Business card scanning is a fast, reliable and accurate way of collecting data from business cards. Key information such as name, job title, company, email address, telephone number/s and address are all accurately collected before being put into editable documents such as Excel and CSV, which can then be uploaded to a range of CMS systems or email lists, Outlook, which is ideal for mass mailings, and Salesforce, which is used by businesses the world over.

Our accurate and reliable document scanning service offers businesses the most cost-effective, accurate and convenient solution for capturing data from any type of business card – no matter what shape, style format or colour it is. (We know there are some weird and wonderful business cards floating around the corporate sphere.) And as a result, offers an incredible, 21st century way of networking.

We work with small and large businesses, so whether you have a small pile sat there waiting to be scanned from a handful of small networking events, or thousands of businesses cards from a season of events that you just haven’t had time to input yet, we can capture, check and format the data in your desired format in a timeframe that suits you. To find out more about our document management solutions, and how we can help you to implement a paperless office, get in touch.

Business card scanning and data capture unlocks big data for companies

As well as increasing public visibility and providing a platform for networking, trade shows are a great opportunity for gathering data using contact details collected from business cards. However, after a long and tiresome show, the task of manually inputting the information from each card into a database is arduous and can often lead to errors, yet is essential for continuing the sales cycle once the event is over. Industry leaders in document scanning, Pearl Scan, offer a fast and effective business card scanning service, allowing companies to unlock the big data stored in each card with ease.

Providing a place for business cards to be dropped at a trade show is a great technique for generating leads, and it offers a chance for those that do not have time to engage in conversation to still show their interest in a service. Following up on this is crucial, highlighting the importance of inputting this data accurately and efficiently soon after the show has ended. The business card scanning service from Pearl Scan can streamline this process, allowing businesses more time to analyse the data and act on it instead.

Naveed Ashraf, Managing Director at Pearl Scan said, “Trade shows are an exciting time for any company, and often sales managers can be eager to follow up on new, exciting leads as soon as they return, but before they can do this a large amount of admin needs to be done.”   

Ashraf continued, “We offer a specialised business card scanning service so companies can focus on what matters most – contacting their new clients. No matter how many business cards are collected, we can capture and format the data with a very fast turnaround time. All end data can be provided in a range of formats, including Excel, Outlook, CSV and Salesforce, and can be easily integrated into any existing software used by a company.”


As well as offering services for business card scanning, Pearl Scan provide intelligent data capture solutions, capable of recognising and formatting information from a range of survey formats including multiple choice and open ended surveys. 

Scan Business Cards and Increase Productivity

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Ever found yourself scrambling through business cards to find that important contact you met recently? Are the cards proving a hindrance rather than a help? You need to have them scanned and increase your productivity instantly.

Following networking meetings and conferences, you probably find yourself with a pocket full of business cards with the intention of getting in touch with some when you have the time. Then they get lost on your desk under a mountain of paperwork and finding them again becomes a job in itself! But what if there’s a better way? What if you could have all of those contacts accessible at your fingertips without having to stress over it?

What is Business Card Scanning?

Scanning business cards offers an organised and reliable solution to handling the details of your contacts. Business cards are digitised and the relevant data captured onto a spreadsheet giving you easy retrieval of contacts through a simple search of the details you already know or you can just browse the full list. Even better, this work can be outsourced to business card scanning companies so you don’t need to worry about trying to manually enter the data yourself.

Why Should I Digitise My Business Cards?

Digitising business cards with an external scanning service is a simple process but it can greatly speed up your productivity in the long run. You can scan in large bulk or scan a smaller number more regularly but once the data contained on them has been captured and your spreadsheet completed, all you will need to do to find a contact is search their name, job title, company name or any other relevant data. This speedy process will mean that when you need to contact someone you can do it right away and get that business ball rolling.

Pearl Scan Can Help

Here at Pearl Scan, we offer a fast, accurate and flexible data capture solution to scan business cards. We have over a decade’s worth of experience providing scanning services for lots of reputable companies from a wide range of business sectors. Our services hold security, data protection and quality accreditations so any documents, business cards, books, microfiche or microfilm etc will remain secure with us. If you would like some more information about our business card scanning process or for a free, no obligation quote give us a call today.

5 Minute Guide to Business Card Scanning

business card banner1Organising contacts and business cards can be a job in itself but it’s essential for business networking so how can you find an effective and time-saving solution?

Business Card Scanning

Business cards are a vital connection between yourself and a whole lot of potential but their small size and flimsy material make it difficult to keep them in a safe and accessible place. Also, if you have a lot of business contacts, your pile of business cards could be stacking up making it almost impossible to find one particular contact when you need it. Manually handling business cards is time and space consuming which is where business card scanning and digital management brings the effective solution you’ve been looking for.

Benefits of Business Card Scanningcards

  • You can access the information you need quickly and easily.
  • You can save the space previously taken by stacks of cards.
  • You can increase your efficiency and improve workflow.
  • You can use the list to email numerous contacts at once.
  • You can take steps to making your office paperless.

Business Card Scanning Process

- Your accumulated business cards can be collected from anywhere in the UK using our secure nationwide collection service.
- Once at our scanning bureau, your business cards will be prepared for scanning.
- Depending on the type and condition, your business cards will either be automatically data captured or the information will be manually entered into a database.
- Our automatic data capture software scans your business cards in high resolution, colour format to ensure accurate data capture.
-The data will then be checked before being converted to Excel, CSV, Outlook, CRM.
-The spreadsheets etc can then be delivered to you via secure FTP, online cloud platform, CD, DVD or USB.
-Once you are happy with the digital information, your original business cards can be safely disposed of.

Pearl Scan Can Help

Pearl Scan’s business card scanning service has provided companies and individuals with a cost effective and excellently organised system for managing important contacts and their information. We handle the entire process from collection and data capture to conversion and delivery saving you time and money and, of course, a lot of stress.

That wasn’t five minutes! Well I guess that means you’ll have to spend the remaining time getting in touch for a free, no obligation quote for your business card scanning project, won’t you?

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