Can We Win the Race of Document Digitisation?

October 19th, 2016

Throughout time and history, there have been many physical documents created such as manuscripts, photographs, newspapers and more that serve the vital purpose of informing present times about historic culture. We use this knowledge to form ideas about the past, in order to help to build the future. However, much of these documents dating back decades, centuries and millennia ago are made from delicate materials, gradually fading, disintegrating and growing fragile over time, meaning that soon this information could be lost forever.

Document scanning technology can help to preserve these historic files, capturing the data held in fragile, physical format and making it accessible in digital archives forever. While this technology is becoming increasingly widespread, the race is on to immortalise all of the world’s ancient documents before they remain part of history for eternity, crumbling to nothing but dust. What can we do to win the race of document digitisation? 

The early adopters

Luckily, many high profile museums, galleries, libraries and more understand the benefits that document scanning services can bring, and as such they have begun a document scanning strategy in order to preserve their historic archives. As well as ensuring that no information is lost over time, by choosing to store fragile documents digitally it means that more people can view these texts and photographs in their virtual forms, without needing to physically visit the museum or library where the original document is stored, in highly controlled conditions.

Large volumes of data

Although some of the most advanced archives have begun to scan and store their historic documents, a huge amount of important information still remains stored in formats that are deteriorating rapidly over time. In order to ensure that non of this is lost, awareness of the advantages of document scanning technology needs to be spread on a large scale, with preservation strategies put in place across the galleries, museums and libraries of the world.

While it may seem impossible, or too costly to invest in the specialised scanning technology that would be needed to scan and store these delicate files, outsourcing these document scanning services to experts in the industry could ensure that huge archives of historic files and scanned and digitised in the most effective and timely way.

At Pearl Scan, we believe that scanning of heritage files is the next step in document archiving, ensuring that vital resources are never lost over time. Learn more about our dedicated digital archiving service online, and help us to win the race of document digitisation.

Why Choose Pearl Scan?

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

ISO 9001ISO 14001ISO 27001Investing in PeoplePCIIRMS

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.